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If you are passionate about supporting a team, ensuring smooth operations and contributing to the success of exciting events, then this is an exciting opportunity for you. Our client is looking for a dedicated and organised Co-ordinator to join their Support Services team. This is an excellent opportunity to play a key role in the efficient running of various operational functions.
Company Benefits:
Free parking
Holiday allowance
On-site parking
Key Responsibilities:
Manage and co-ordinate scheduling, recruitment, vetting, logistics, and support for these functions as required.
Act as a support role across various functions to step in and assist where necessary.
Organise and coordinate monthly or ad hoc team meetings to ensure effective communication and status updates.
Manage the diaries of managers in Teams to ensure full visibility of schedules and whereabouts.
Ensure staff are ready and rostered to support upcoming shows.
Ensure all staff have the relevant site information, briefings, ID badges, and show-specific ID passes.
Maintain logistics information for each show on Smartsheet, ensuring all necessary details are in the Teams Event Folder.
Report to the Operations Director and/or Sales team to ensure all support functions are on target.
Liaise with Nuno to ensure NVQ2, Apprenticeships, and other training programmes are on track.
Work with Selven and Nuno to address any e-learning or training completion issues.
Manage training bookings and liaise with Directors regarding ongoing training needs (e.g., SIA Courses).
Maintain HSS training spreadsheets, ensuring they are up to date and aligned with company targets.
Oversee appraisals for both individual team members and show-specific appraisals, ensuring they are uploaded to the relevant systems (Teams, Smartsheet).
Book accommodation for away shows and ensure details are captured on the logistics Smartsheet.
Book vehicles and drivers, ensuring all information is documented on the logistics Smartsheet.
Arrange travel plans and ensure all information is updated on the logistics Smartsheet.
Maintain the bed plan spreadsheet, ensuring it is available and updated on the logistics Smartsheet.
Manage the order book in Teams, ensuring all booked shows are clearly referenced with the relevant dates and information.
Design and distribute a monthly bulletin to the team, keeping everyone informed of key updates and developments.
Experience and Skills Requirements
Proven experience in an administrative or coordination role.
Strong organisational and time management skills, with the ability to manage multiple tasks simultaneously.
Excellent communication skills, both written and verbal.
Ability to use Microsoft Teams, Smartsheet, and other relevant software effectively.
Strong attention to detail and proactive approach to problem-solving.
Ability to work independently as well as part of a team.
Experience in event coordination or a similar field.
Knowledge of NVQ and apprenticeship systems.
Experience in managing logistics for large-scale events or projects.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
