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** Site Document Controller **
35k-38k - Great Benefits
The role will be based in Guildford 3 days a week / 2 days week from home until project goes live to site (summer / autumn of next year) then 3 days on site minimum. This will be based in London.
All travel paid (mileage as well as public transport).
Our client is a Leading Construction firm, they are seeking an experienced Site Document Controller to join a busy team.
You will manage the Information Management process and ensure company Document Control Procedures are adhered to.
Key duties will include:
- Provide a consistent and timely service to contract teams by ensuring that project documentation is captured within the corporate EDMS for ease of retrieval by Site Teams.
- Take responsibility for processing, maintaining and distributing all project related documents.
- Tracking process of all design and non-design information by monitoring and reporting on outstanding/overdue items in the system to comply with the 'On Time' Delivering Excellence cornerstone.
- Engage with internal and external stakeholders providing support and guidance with the use of Viewpoint for Projects (VfP) and Field View (FV).
- Assist Preconstruction Team with uploading bid/tender documentation and manage tender addendums in VfP.
- Collaborate with the Commercial and Design Managers
- Invite/add internal and external users to VfP when required
- Manage distribution groups.
- Create workspace for new Consultants and Supply Chain Partners
- Generate reports for various outstanding/overdue items and report to the Project Manager on a weekly basis.
- Audit VfP monthly to ensure compliance
- Enter, update and maintain Project Directory
- Attend Document Controller Forums and any training as and when required
- Provide training to members of the Project Team
- Work closely with the Systems Manager and provide regular updates through 1-1s.
- Become VfP Champion for the Project Team
- Support Project Team with their self-administration of VfP/FV platforms
Experience and Qualifications:
- A highly organised approach to work
- Excellent attention to detail and commitment to accuracy
- The ability to effectively and proactively co-ordinate multiple activities under pressure
- Excellent communication skills
- The ability to prioritise workloads to meet deadlines
- Computer literate with knowledge/experience of Microsoft suite
- Knowledge and experience of using Viewpoint for Projects or similar
- Knowledge and/or experience of the Document Control Process at operational level
- Willingness to undertake relevant professional qualifications
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
