Join our successful client in their Dispute Resolution Team as a Legal PA, where your main focus is to offer direct support to fee earners, ensuring they can work at maximum efficiency.

Up to £32,000 (DOE)
Based in Guildford
Performance-based bonus
Full time
25 days holiday + bank holidays

Job specification:

Draft correspondence and documents, including transcribing dictation.
Prepare and dispatch mail and enclosures.
Manage client matters independently when fee earners are absent.
Schedule appointments, arrange meetings, and maintain fee earners’ diaries.
Interact with clients professionally, in person or by phone, in line with client care standards.
Handle filing, including the opening, closing, and retrieval of client files.
Ensure copying is done, personally if necessary.
Prepare and clear the conference room, providing refreshments if needed.
Support other PAs/secretaries and guide junior staff as required.
Participate in training and take responsibility for self-development.
Maintain confidentiality of firm and client information.
Complete online forms and operate the case management system.
Suggest ways to improve department efficiency.
Perform other duties as needed.

Person specification:

Fast typing speed and advanced IT skills.
Substantial previous legal secretarial experience (essential).
High accuracy and attention to detail.
Previous experience with Practice Evolve or other case management systems.
Understanding of legal principles and practices.
Willingly takes on additional tasks as needed by fee earners.

Maintains a strong awareness of fee earners’ work output and understands their preferred working styles.
Takes a proactive approach to tasks, consistently displaying a positive attitude.
Provides exceptional client service, interacting effectively with both internal and external clients.
Capable of working under pressure, meeting deadlines, prioritizing tasks, and collaborating effectively as part of a team.
Shows a clear commitment to the firm and a genuine interest in legal work.
Demonstrates high levels of courtesy and respect when interacting with clients, colleagues, and contacts.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.