Back to search
Role
Duties and responsibilities
- Working with the PA to the Director of ATI in providing administrative support to all academic staff in the ATI, inc. IBC, by acting as the first point of contact for queries from academic staff, current and prospective PGR students, processing payments/invoices through Agresso, diary management for meeting rooms, visitor parking permits, producing documents/presentations as required. and maintaining centre publication databases and records.
- Responsible for the day-to-day management and administration of all PGR operations within the Centre. Including student reviews and arranging viva examinations, keeping accurate records of student files and monitor and ensure satisfactory progression. Arrange ATI PGR induction sessions and welcome event for all new starters. Work in conjunction with other departments within the University to ensure students are supported (Research Degrees Office, FRIO, Student Finance, Admissions). Attend monthly PGR Admin and PGRD meetings to report on Centre activities. Contribute to the overall pastoral care for all ATI PGR students. Working with the Associate Dean of the Doctoral College (ADDC), Finance and Legal to set up studentships (including industry funded).
- To provide secretarial support to the Director of the Ion Beam Centre (IBC).
- Undertake marketing activities in the Centre (including organisation of events, seminars, national/international meetings, social media, promotional material (posters, brochures and banners) and updating the centres webpages (using Drupal) and updating the Centres visual displays using OnSign.
- To support the administration of the Quality Assurance (QA) activity across the IBC.
Skills and experience
Essential;
HNC, A level, NVQ 3, HND level or equivalent with a number of years' relevant experience.
Or:
Broad vocational experience, acquired through a combination of job-related vocational training and considerable on-the-job experience, demonstrating development through involvement in a series of progressively more demanding relevant work/roles.- Relevant administrative experience gained from a busy office environment.
- Experience providing secretarial support to senior leadership.
- Excellent Microsoft Office Skills (e.g. Word, Excel, PowerPoint, Outlook etc.)
- Experience in providing administrative support to a Quality Assurance process or familiarity with working within a regulated environment.
- Experience of working independently without supervision as well as in a team environment.
- Experience of webpage maintenance, marketing and social media.
- Experience of working within the Higher Education sector.
Location
University of Surrey
Additional information
The Advanced Technology Institute is a multi-disciplinary research centre dedicated to advancing electronic and photonic device technologies. It includes the following research groups: Surrey Ion Beam Centre; Nano-Electronics; Photonics and Quantum Sciences; Theory and Computation. There are approximately 18 academics, 27 RAs and 55 PhD students. There is over 1500 square metres of laboratory space using high-pressure, high-pressure lasers, ion beam accelerators, electron microscopy and other techniques. Within this space is the clean room with class 1000 and class 100 areas used for several hazardous and highly toxic gases for which thorough risk assessments and strict management controls are needed.
