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A renowned law firm based at Guildford Industrial Estate (near the Guildford University campus) urgently seeks a Receptionist/Administrator to join their national client services and reception team to deliver excellent reception and administrative services. This Receptionist/ Administrator role starts ASAP and is initially a temporary role but with the view to becoming a permanent position after the initial period of temping. We are looking for candidates who want to commit to a permanent position.
The temporary assignment will last about 5-6 weeks and pay 13.45 per hour (12+ 1.45 holiday pay). The permanent role will pay up to 24k annually.
The working hours for this Receptionist/ Admin role are 37.5 hours per week. Preferable background: Hotels, Airlines, Spa/Golf Clubs, other Law Firms, or any credible office background.
Receptionist/ Administrator duties:
Keeping the reception area smart and tidy
To man the company's reception switchboard
Answering the phone to company standard, transferring the call, and taking messages
To greet all clients on arrival and assist them in a courteous & helpful manner
Manage the Reception outlook diary
To assist the marketing team with in-house events
Order all lunches, breakfasts & dinner when required
Ordering all stock and completing monthly stocktake
Coding and reconciling all invoices
To work alongside other teams and provide support when needed at the respected office(s)
Monitor and maintain all internal meeting rooms to a high standard
Setting up conference calls
Assist with all travel/hotel booking for internal clients
-Facilities support; dealing with and distributing the post, and filing documents.
Receptionist/ Administrator skills & experience
Previous receptionist experience in a Reception/Hospitality role
High standard of professional appearance
Ability to work under pressure and tight deadlines
