Personal Assistant to MD

PERSONAL ASSISTANT TO MD 
Preston Brook 
£36,000 - £40,000

We are happy to be exclusively partnering with my client for the appointment of a Personal Assistant to the MD. You will be a highly organised and proactive Personal Assistant (PA) who has supported up to Director level in a fast-paced and dynamic environment previously. The ideal candidate will have a strong ability to manage multiple tasks, demonstrate excellent communication skills, and maintain a high level of professionalism. This is an exciting opportunity to work in a role that offers variety and the chance to make an impact on the daily operations of the business.

This is a pivotal role within the business, supporting the Director, fostering strong relationships with clients, managing the diary and providing secretarial support.

YOUR NEW ROLE 

• Efficiently manage and coordinate a dynamic calendar, scheduling meetings, appointments, and travel arrangements to ensure seamless daily operations.

• Serve as the primary liaison between the executive and internal/external stakeholders, handling emails, phone calls, and correspondence professionally and promptly.

• Organize and oversee national and international travel, including flights, accommodations, and detailed itineraries.

• Prepare reports, presentations, and other key documents with accuracy and timeliness.

• Plan and facilitate meetings by preparing agendas, taking notes, and ensuring all necessary materials are available.

• Maintain confidentiality and handle sensitive information with the utmost discretion.

• Provide personal assistance as needed to support the Director’s work-life balance.

• Oversee client onboarding, ensuring a smooth contract setup and fostering strong relationships throughout the process.

• Gather relevant information and format it into professional documents for client meetings.

• Attend meetings, take minutes, and ensure follow-ups and action points are completed.

• Act as the primary contact for key clients, including some after-hours support.

• Manage and complete tender documents, ensuring timely submission before deadlines.

• Respond to emails on behalf of the Director for both internal and external communications.

• Support the Director’s personal property investment company by managing the portfolio, liaising with tenants regarding queries and payments, and maintaining updated records.

YOU WILL BE/ HAVE 

• Proven experience as a Personal Assistant or Executive Assistant, ideally within a fast-paced environment
• Strong organisational and time-management skills with the ability to multitask effectively
• Excellent verbal and written communication skills
• Ability to work under pressure and meet deadlines
• High level of discretion and the ability to handle confidential information
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and a proactive approach to problem-solving
• Ability to work independently and as part of a team
• Flexibility and adaptability to handle changing priorities

Interested in learning more?

Contact Lily at (phone number removed) or email your CV to (url removed) or (url removed) 

INDCOM