Administrator

Reed

Posted 21 hours ago, valid for 7 days

Harpenden, Hertfordshire AL5 2UA, England

Full Time

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Sonic Summary

The Office Administrator plays a crucial role in supporting the administrative team within the organization.
Candidates should have 1 to 4 years of experience in a similar role, with a focus on client support and relationship building.
The position requires proficiency in various IT skills, including basic to advanced knowledge of Microsoft Office applications.
The salary for this role is competitive, reflecting the experience and skills of the candidate.
Key responsibilities include overseeing task management, ensuring compliance, and providing general administrative support.

Office Administrator

Overview

The Office Administrator is essential in helping the administrative team support various roles within the organisation.

Key Responsibilities

Client Support: Assist in managing client accounts.
Relationship Building: Maintain internal relationships to ensure smooth operations.
Administrative Efficiency: Help ensure the administrative functions run smoothly.
Process Improvement: Work with key team members to enhance systems and processes.
Compliance: Ensure all activities comply with relevant requirements.

Core Duties

Task Management: Oversee individual tasks.
Administrative Support: Provide support to the team.
Client Needs: Ensure client needs are met.
General Tasks:
- Finalise and proofread documents.
- Print and package reports.
- Perform scanning and filing.
- Answer phone calls and greet visitors.
- Handle mail.
- Communicate with third parties.

Skills and Attributes

IT Skills:
- Basic: Internet Explorer, Outlook, PowerPoint, Word, Excel
- Intermediate: Web browsers, Outlook, PowerPoint, Word, Excel
- Advanced: Web browsers, Outlook, PowerPoint, Word, Excel (Desirable)
- Document management systems (Desirable)
- Intelligent Office (Desirable)
Operational Skills:
- Ability to create and follow processes
- Record keeping
- Organizational and time management
- Diary and task management
- Prioritisation and deadline management
- Numeracy and literacy with attention to detail
Communication Skills:
- Strong communication
- Willingness to support colleagues and clients
- Ability to listen and empathise
Experience:
- 1 to 4 years in a similar role (Desirable)
Leadership and Motivation:
- Self-motivated and able to work independently and as part of a team
- Mature outlook
- Willingness to take responsibility
- Commitment to personal and professional growth

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