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- Organising and managing the MD's diary, prioritising meetings and appointments.
- Scheduling and coordinating both internal and external meetings, including travel arrangements when necessary.
- Serving as the first point of contact for incoming calls, emails, and correspondence, ensuring timely responses or appropriate delegation.
- Drafting and reviewing communications, reports, presentations, and other documents.
- Arranging extensive travel logistics, including flights, accommodation, and transport, ensuring smooth travel experiences.
- Preparing agendas, meeting materials, and reports in advance of meetings.
- Taking minutes during meetings, distributing them, and following up on action points.
- Handling sensitive and confidential information with discretion, maintaining confidentiality at all times.
- Overseeing and tracking key projects or tasks, ensuring timely completion.
- Assisting with prioritising, following up on deadlines, and ensuring the MD is well-prepared.
- Organising and coordinating ad-hoc internal and external events as required.
- Managing expenses and ensuring timely reporting.
- Acting as a key point of contact for internal and external stakeholders.
- Cultivating and managing relationships with clients, suppliers, and key partners.
- Achieve accuracy in scheduling and prioritising meetings and appointments.
- Respond to calls and emails in a timely manner, either resolving or delegating appropriately.
- Ensure smooth travel arrangements.
- Prepare meeting agendas, materials, and reports in advance.
- Accurately take minutes and ensure follow-up on action points within a reasonable timeframe.
- Track and oversee key projects, ensuring timely and successful completion.
- Cultivate strong relationships with clients, suppliers, and key partners, ensuring satisfaction.
- Meticulous attention to detail.
- Exceptional communicator – both written and verbal.
- Proficient with a wide range of software and tools, helping to streamline administrative processes and improve efficiency.
- Ability to juggle multiple priorities, ensuring deadlines are met and tasks are executed efficiently without sacrificing quality.
- Embodying Passion, and Excellence in daily tasks and interactions, and being a reliable team member who contributes positively to the workplace culture.
- Focused and professional PA.
- Highly organised and efficient.
- Patient and calm under pressure.
- Quickly adjusts to changing circumstances and new challenges, ensuring smooth operations despite unforeseen changes.
- Finds creative solutions to problems, ensuring obstacles are overcome quickly and efficiently.
- Dynamic and proactive with a strong personality, capable of managing and collaborating effectively with a diverse range of personalities.
