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Reed is currently assisting an established client in the Haywards Heath area in the recruitment of a Finance Office Manager to join their existing team. Reporting directly to the Senior Management Team the successful candidate will possess a solid IT background, HR experience, financial experience and excellent organisational and time-management abilities. This role is ideal for someone with a keen eye for detail and the capability to prioritise and delegate tasks effectively.
Day-to-day of the role:
- Ensure the smooth running of the office, maintaining a supportive and efficient working environment.
- Monitor staff welfare and development, promote well-being, and provide support where necessary.
- Provide IT support and liaise with third-party IT and case management system providers as needed.
- Maintain staff records, ensuring all training and reviews are up-to-date and arrange courses when necessary.
- Manage staff rotas and holidays and oversee the induction of new staff.
- Provide holiday cover and additional support in finance.
- Manage administrative staff, including chairing meetings and managing staff social events.
- Update the company policies, handbook, and office manual as required.
- Ensure compliance with all company policies and regulatory requirements
- Assist with the preparation of annual submissions required by external bodies and providers.
- Maintain adequate levels of supplies and equipment and manage the maintenance of the building.
- Serve as an additional point of contact for clients, managing the complaints procedure and off-site archive storage facilities and systems.
Required Skills & Qualifications:
- Proven experience in an office management role, preferably within a similar environment.
- Strong IT skills.
- Experience in HR functions and previous finance experience.
- Excellent organisational and time-management skills.
- Strong communication skills and the ability to handle multiple tasks simultaneously.
- Ability to maintain a high level of accuracy and attention to detail.
- Experience in managing staff and promoting a positive work environment.
