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As Office and Estates Administrator you will be joining a family owned and run beautiful rural estate. The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties. The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to 32,000 and 35,000 with standard office hours Monday to Friday.
Purpose of the role:
Reporting to the General Manager, you will be responsible for all the administration function of the estate office, commercial let offices and business operations. Managing the database and be responsible for routine financial processes.
Key Responsibilities and Accountabilities for the Office and Estates Administrator:
- Being first point of contact for enquiries
- Facilities management
- Historic house management: liaising with architects, other advisers and conservation specialists as required
- Managing the ticketing system, group bookings and corporate event bookings
- Overseeing maintenance and utility agreements for the house, office and parkland
- Assisting with maintenance and content for website and online ticketing website, posting content on social media channels newsletters etc
- Attending exhibitions and assisting with marketing activities
- Fleet management including lease agreements, MOTs, servicing etc
- Support with Health & Safety
- Invoicing, organising petty cash and flats for events etc
- Supporting the Visitor Centre Manager with planning and executing of inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors
- Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirements
- Property management for the house, office and commercial offices, and residential properties in London, including rent receipt, arranging repairs
Key Skills Required for the Office and Estates Administrator:
- Strong organised administration experience
- Ability to work on multiple projects simultaneously
- High levels of accuracy and attention to detail
- Confident communicator with high levels of customer care
- Ability to build positive working relationships with internal and external teams
- Adaptable in a changing environment
- Proficient in Microsoft Office, file management systems
- Experience of ticket booking systems would be an advantage
- Own transport due to remote location
What's in it for you?
Offering a salary of up to 32,000 and 35,000 standard office hours Monday to Friday, discounts on food and events. This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations.
