Facilities Project Co-ordinator

We have an exciting opportunity for a Maintenance/Facilities Project Co-Ordinator to join our client based in High Wycombe.

This is a brand new role and the successful candidate will be responsible for organising and managing post installation maintenance projects. You will work alongside the Design, Contracts and Commercial teams with the coordination of project activities to help ensure projects are run in a smooth, timely and cost- effective manner.

Monday to Friday 8.30am - 5.30pm.

Hybrid working may be considered.

Benefits include 25 days holiday (that increase with long service), access to private medical cover*, pension contribution*, cycle to work scheme*, access to employee assistance programme with excellent wellbeing benefits.

RESPONSIBILITIES INCLUDE:

• Responsible for all project maintenance enquiries by telephone and emails, keeping track of enquiries and updating company databases.
• Follow up with clients post installation, to ensure that maintenance contracts are in place and enquire whether they wish to place orders in a timely manner.
• Price all maintenance works and issue to clients, including building up the price.
• Send out enquiries for materials and sub-contract items.
• Receive and evaluate prices for materials and sub-contractors.
• Attend sales meetings as required to provide an update on current status.
• Produce method statements, COSHH and risk assessments as per Health and Safety Plan.
• Place sub-contract orders.
• Order plant and materials, ensure that products are ordered timely and efficiently.
• Set up Health and Safety site file on Field View and ensure site has a copy of all relevant information.
• Management of online portals, review and maintain the accuracy of all records.
• Ensure ongoing maintenance contracts are renewed once complete.
• Prepare all sub-contract payment schedules for approval
• Monitor invoicing in respect of month on month WIP forecast for projects.
• Attend financial meetings for each project and prepare initial CVR and budget constraints data.
• Ensure that the projects have a successful financial outcome.

The ideal candidate will need to be tenacious, able to quickly establish working relationships with a variety of people and thrive in a varied and fast paced environment.

Experience working in a similar role and/or industry with exposure to office or facilities management would be beneficial.

Proficiency in Microsoft Packages (Outlook, Excel, Word, PowerPoint) and experience of using databases and creating reports is required.

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.