Part time Office Administrator

Part time Office Administrator

Central Horsham

Part-Time - Initially working 3 days a week 9.30-4.30 (increasing to 4/5 days once trained)
Flexible Hours: School hours considered or 4 longer days
Temporary role initially to start ASAP, potential to go Permanent in the future

12.00 - 13.50 per hour

We are seeking a friendly, client-focused Office Support Administrator to provide essential administrative support within a small but busy business services organisation. This role is available to start immediately and will be temporary initially, but has the potential for a permanent position for the right person.

This role will involve assisting the Office Manager, Directors, and Engineers with daily operations, managing communication and handling a variety of administrative tasks to ensure the smooth running of the office.

Key responsibilities:

• Provide general office assistance to the Office Manager, Directors and Engineers
• Answer calls from suppliers and clients, take messages, and relay information to engineers
• Order parts and supplies for engineers through online or phone orders
• Create simple quotes and generate invoices, using templates where possible
• Record and manage incoming calls, ensuring accurate communication logs
• Respond promptly and professionally to email queries from clients and suppliers
• Complete and send job sheets to engineers using the Electronic Engineer System
• Assist with maintenance scheduling and maintain asset registers in Excel

Required skills & experience:

• Previous experience in an administrative or office-based role
• Strong communication skills, both verbal and written
• Excellent phone etiquette and the ability to manage multiple calls and messages
• Proficient in Microsoft Office
• Attention to detail and the ability to follow instructions accurately
• Ability to work independently and as part of a small team

This is a rare part time opportunity and will suit someone looking to work in a supportive, friendly and dynamic environment. If you are client focused, detail-oriented and enjoy supporting a team, we would love to hear from you!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.