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School Finance manager ( Temp to Perm or Perm)Â
Summary of Key Tasks and Accountabilities:
Finance duties:
• To supervise the school’s computerised finance accounting, the placement of orders and managing the Financial Management Systems. Ensuring changes in regulatory requirements are tracked and updated and that all income and expenditure is correctly code.
• Maintain distinct reserves in the financial systems and allocate income and expenditure in accordance with policies.• To ensure all funding, both restricted and unrestricted, is received and accounted for correctly.• To manage weekly processing, including review and authorise payment batches.• To supervise the processing of all invoices in line with the school financial procedure.• To be responsible for cash flow projections and all elements of cash handling including collections and disbursements, banking and security, fundraising and school trips.• To maintain and oversee all bank accounts including the School’s credit card/s, completing monthly reconciliations and reporting banking errors to her/his Line Manager.
• To prepare the School’s Annual Budget and review and update as necessary in consultation with her/his line manager and the Headteacher.• To be responsible for the Cashless System and Payment website• To ensure accurate VAT accounting and payment and that VAT reclaim returns are submitted monthly.
• To coordinate the annual audit, liaising with all parties involved, agree the timing for audit visits with the Business Manager and prepare all documentation in advance of commencement.• Ensure accurate and timely monthly, quarterly and year end close processes including posting of accruals, prepayments and depreciation.• Ensure financial records are maintained in compliance with accepted policies and procedures• Ensure internal and external financial reporting deadlines are met
Payroll and Pensions• To be responsible for the completion and management of the School’s Payroll, ensuring all forms including timesheets, new starter/ leaver/ variation forms and annual returns are submitted within required deadlines.• To ensure that all the necessary financial data required for payroll, the Teachers’ Pension and Local Government Pension agencies is submitted to the relevant authority in a timely manner.• To produce a monthly trial balance and supporting schedules, resolving any accounting discrepancies and irregularities including reconciliations.• Preparation of a monthly set of management accounts, identify areas for potential improvement and highlighting any financial risk to the school for presentation to SLT together with explanations of variances and suggested actions for managing agreed budgets.• To undertake specific reporting and analysis of financial performance as requested by SLT and Governors.
Income Generation• To pursue income and sponsorship generation opportunities• To maximise investment returns and income generation, sales, sponsorship and fundraising, as appropriate.
Other duties• To ensure that all administrative duties, checks, documentation, reports and returns [internal and external] are completed accurately and submitted within required deadlines.• To undertake responsibility for all necessary administration relating to all areas within her/his remit.• To ensure that all manual and computerised records and filing systems relating to all areas within her/his remit are maintained, as required.
