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Small engineering business who are part of a larger company thus day to day you would be working with a small friendly team with the assurance and security of being part of a larger business.
The business consults, sells and installs niche equipment across the UK.
Our client needs administrative support across the business, so the role is very interesting indeed as you be involved in order management, the following up of quotations, installation co-ordination is terms of storing the necessary paperwork, documenting invoices as well as general day to day office duties such as ordering office supplies and expenses etc.
MUST have own transport - due to the location of this Business Park
Key Responsibilities:
* Create and organise a Sales Folder within the Service Contract Folders for each new order.* Chase order confirmations from suppliers and ensure matches quotes/PO's* Obtain, trace and track delivery dates & upload ETA's on calendar* Chase delivery of goods * Follow up on quotations with customers to ensure timely responses (sales/repairs/call outs)* Chase outstanding quotations and update records accordingly.* Collect and store all necessary paperwork in the Sales Folder* Update service contract data sheet, and installation database to reflect newly installed items.* Update asset list* Collate paperwork from engineers required for invoicing (sales)* Ordering office supplies as and when required.* Receiving of deliveries.* Manage Expenses.* Deal with TNT courier bookings.* Training Records (Atlas/Citation).* Calibration of Equipment* Daily processing of Engineer reports - updating Contract Database & Service Log.* Chasing of multi-year service contract PO's* Assist with preparation of databases for implementation of new software system
Skills & Requirements:
* Strong organisational and administrative skills.* PC literacy skills* Attention to detail and ability to manage multiple tasks efficiently.* Good communication skills for customer follow-ups.* Experience with sales order systems and documentation management advantageous.* Ability to work independently and as part of a team.
Working Conditions/Package:
Probationary period - 6 monthsAnnual Leave - 20 days + Bank Holidays.Hours of work 9am to 5pm Monday to Friday, 30 minutes for lunch
