Administrative Assistant

Macildowie are looking for a detail-oriented and professional Administrative Assistant to support a well-established company in Derbyshire. The successful candidate will have strong communication skills, a positive and approachable attitude, and the ability to handle multiple tasks in a fast-paced environment. Legal experience is advantageous.

This is a full-time, permanent position.

Salary: Up to £24,800 dependant on experience.

Please note this is a full-time, permanent position.

KEY RESPONSIBILITIES:

• Welcome visitors and clients with a friendly and professional approach.
• Guide visitors to the appropriate person or meeting area.
• Handle incoming calls with professionalism and courtesy.
• Monitor office supplies and reorder as needed to ensure availability.
• Assist with general administrative duties such as filing, photocopying, and scanning.
• Respond to client inquiries in a helpful and timely manner.
• Prepare and issue quotes for clients.
• Retrieve and organize documentation from storage for client collection.
• Assist clients with document pick-ups when needed.
• Maintain a clean, organised reception and meeting spaces, ensuring availability of necessary materials (e.g. pens, forms, and brochures).
• Sort, scan, and distribute incoming mail and deliveries.
• Ensure office security by adhering to safety protocols and monitoring access.
• Schedule meetings and appointments while managing calendars efficiently.
• Monitor and manage ordering of photocopier supplies.
• Offer clerical support to team members as required.

REQUIRED EXPERIENCE:

• Skilled in administrative support with a solid background in clerical duties.
• Experience with specific software tools is a plus, but not required.
• Familiarity with Practice Evolve is advantageous but not essential.**
• Professional phone communication and clear verbal expression are essential.
• Quick and accurate typing skills for efficient data input are a must.
• Proficiency in using computer software, especially 0365 Suite.**
• Strong organisational capabilities with a sharp eye for detail.
• Able to prioritise tasks effectively and manage time well in a fast-paced setting.
• Proactive in finding solutions and collaborating with team members.

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Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.