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Job Title: Office Administrator / Project Coordinator
Location: Office-based, Inverkeithing
Salary: £23,000 - £25,000 (negotiable based on experience)
Hours: Full-time, Monday to Friday, 8:30 am - 5:00 pm (1-hour lunch)
Holiday: Christmas shutdown (half-day on 24th Dec, returning 3rd Jan)
About the Company:
Our client, a small, family-run business, is seeking an experienced and proactive Office Administrator / Project Coordinator to join their growing team. With a focus on quality and exceptional service, the company provides stairlift solutions to private clients, commercial clients, and various local authorities. The team is small but close-knit, and due to an office admin retirement, they are looking for someone who can step in quickly and make a significant impact.
Key Responsibilities:
- Scheduling Engineers & Project Coordination: Managing the daily scheduling of engineers and ensuring the smooth coordination of projects.
- Call Handling: Answering incoming calls and directing them appropriately.
- General Administration: Managing daily office duties, including mail sorting and other general admin tasks.
- Invoicing & Finance: Assisting with invoicing and general finance-related tasks.
- Email & Mailbox Management: Managing emails and ensuring timely responses.
- Stakeholder Management: Communicating with private clients, commercial clients, and local authorities, including those in Fife.
About You: The ideal candidate will be:
- Adaptable & Solution-Driven: Ready to work in an environment where systems and processes are in the process of being updated.
- Organised & Proactive: Able to manage multiple tasks and priorities efficiently.
- Confident Decision-Maker: Comfortable making decisions in your Manager's absence and taking responsibility for office operations.
- Tech-Savvy: Able to navigate and improve existing processes, bringing ideas for system upgrades and streamlining.
Essential Qualifications & Experience:
- Previous experience in an office admin or project coordination role, ideally within a small or family-run business.
- Strong communication skills, both written and verbal.
- Previous exposure to invoicing, general finance, and stakeholder management.
- Experience with scheduling and handling general office duties.
Why Join this employer?
- Competitive salary based on experience.
- Opportunity to contribute to a growing business and help shape internal processes.
- A small, friendly team where your impact will be visible and appreciated.
- Full-time role with a supportive environment.
If you are someone who thrives in a dynamic, smaller team and is ready to bring your experience and ideas to the table, we would love to hear from you.
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Legal Information:
We act as an employment agency for permanent work and as an employment business for temporary work.
For roles in the UK, applicants must be eligible to live and work in the UK.
We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
Legal Information:
We act as an employment agency for permanent work and as an employment business for temporary work.
For roles in the UK, applicants must be eligible to live and work in the UK.
We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
