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We are recruiting a talented confident PA reporting to the MD's Executive Assistant
An initial 3 month contract hybrid working (office Kettering based).Monday - Friday 9am - 5pm
PA - Responsibilities
Please not this role is subject to a DBS and credit check.
- Record accurate minutes for a number of high level meetings.
- Responsible for diary management, including maintaining and updating calendars and ensuring deadlines are met.
- Determine what information and preparation will be required for upcoming meetings and proactively ensure this is in place in advance.
- Organise hotel accommodation and travel, ensuring effective use of Directors time.
- Book meeting rooms and lunches, liaising with other areas of the business to ensure awareness of external visitors.
- Assist with event planning and organisation. Working with our travel partners to source venues.
- Process absence and holiday requests for the Senior Management Team
- Assist with preparation of reports and PowerPoint presentations.
- Manage starter and leaver notifications.
- Manage monthly credit card and cash expenses.
PA - Essential Skills/Experience
- A number of years previous experience in a similar role.
- Confident minute taker: you will need be able to capture the required level of detail, decisions and actions, while understanding what does not need to be recorded.
- Able to work in a fast paced, demanding environment.
- Excellent interpersonal and communication skills. Ability to communicate with stakeholders at all levels.
- Excellent prioritisation and attention to detail.
- Proactive and forward thinking in approach.
- Be practical and have excellent organisational and planning skills.
- Discrete in dealing with confidential and sensitive information.
- Experienced in use of Microsoft 365, including Outlook, Word, Excel and PowerPoint, must be comfortable producing presentations.
- Reliable delivery of high standard of work always ensuring attention to detail while meeting agreed timescales.
- Confident, enthusiastic and motivated using a flexible approach to working practices, including the ability to roll your sleeves up and get involved in everything during peak periods.
