Supply Chain Coordinator

Supply Chain Coordinator

Salary £27k to £30k Depending on experience, Beautiful offices, Yearly bonus, Great working and

team environment.

We are recruiting an experienced Supply Chain Coordinator for a well-established SME based

in Leamington Town Centre. The business has been operating for over 25 years and are a leading

supplier of high-quality products to a wide variety of industries.

Order Processing duties:

• Set up new product records in SAP, ensuring that the product specifications are
• accurate.
• Update the product records in SAP for all products as changes are required.
• Check all order paperwork from the sales team, ensuring all details of specifications,
• buy price, sell price, transport costs, and delivery address are correct.
• Raise orders on SAP, creating both sales and purchase orders in line with information
• supplied by the Sales Team as per Sales Order Processing Procedure for approval by the
• Operations Director.
• Obtain approval from Finance for customer orders where credit limits have been
• exceeded.
• Follow down payment order process where customer credit is not permitted.

Order Fulfilment duties:

• Send purchase orders to suppliers.
• Send sales order confirmations to customers.
• Check and track Supplier PO confirmations; record dates on SAP and query any which
• don’t meet expectations with the supplier.
• Handle customer and supplier queries post-order process to meet target delivery dates;
• highlight any issues with relevant stakeholders.
• Build good supplier and customer relationships on the phone and face-to-face.
• Ensure containers leave the overseas suppliers when required and chase relevant
• documentation.
• Keep SAP up to date with relevant dispatch dates as information becomes available.
• Using weekly SAP reports, review orders due across all suppliers in SAP to ensure
• customer lead times are met at all times, taking appropriate remedial action as required
• if not.
• Participate in Operations Team meetings to discuss potential supply chain issues;
• develop a plan of action and liaise with customers, suppliers, Sales Managers, and the
• Operations Director as appropriate.
• Liaise with the Sales Team regarding drop-ship goods on order reports from SAP as
• requested.
• Pick Orders on SAP if the order is for a stock item and notify the Warehouse & Logistics
• Manager to arrange physical stock pick and transport.

Purchasing duties

• Assist in negotiating product price and availability quotations from appropriate
• suppliers.
• Support in calculating final purchase prices for the Sales Team, including exchange
• rates, import duties, PPT, and transport.
• Update and chase quote requests and prices from suppliers in SAP.
• Monitor trends in raw material and currency pricing; ensure the Sales Team and
• Operations Director are aware of any upcoming increases from suppliers.
• Highlight any supply issues to the Operations Director during the weekly Operations
• Team meeting.

Other:

• Provide holiday and absence cover for the other Sales Order Processing Administrator.
• Provide cover for the Operations Director to post Purchase invoices onto SAP and raise
• Sales invoices for drop shipment orders as required.

INDL