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Job Advertisement: Operational Team Leader Expenses
Lead Our Group Finance Function to New Heights!
We are thrilled to announce an opening for an Operational Team Leader within our Firm Disbursements team. As we continue to grow, we are looking for a dynamic leader with expertise in Accounts Payable and expenses to foster efficiencies and drive success in our Group Finance function.
Role Purpose:
In this critical position, you will lead the Firm Disbursements Support team, ensuring efficient processing and payment o disbursements. Your leadership will guide the transition from the Cashiering team to Accounts Payable, collaborating with various departments to ensure timely and accurate disbursements. A significant focus of your role will be on demonstrating process improvements and creating efficiencies, particularly in refining the supplier onboarding process alongside Procurement to establish service level agreements (SLAs) and best practices. You will also lead training initiatives for both the Group Finance team and the wider business, ensuring a seamless transition and clear understanding of new procedures.
About the Team:
The Group Finance team is committed to supporting and driving the financial success of the business. We pride ourselves on delivering exceptional service to our stakeholders while fostering a collaborative and enjoyable work environment. Our team consists of professionals across various finance disciplines, including Financial Control, Tax, Procurement, Business Partnering, Financial Planning & Analysis, Credit Control, Accounts Payable, Legal Billing, and Legal Cashiering.
Key Responsibilities:
- Team Leadership: Oversee and manage the Firm Disbursements team, including two direct reports, ensuring best practices and serving as the primary expert for all disbursement-related inquiries.
- Process Improvement: Design and implement an efficient disbursement process with the support of the Procurement team, managing the transition of responsibilities from Cashiering to Accounts Payable.
- Disbursement Management: Supervise the overall output of disbursement processing and payments, ensuring accuracy and timeliness.
- Collaborative Partnerships: Work closely with Cashiering, Billing, and Working Capital teams to ensure that disbursements are processed accurately and promptly, resolving any issues as they arise.
- Client-Centric Support: Engage with the internal partners and the wider business to understand challenges and drive improvements.
- Creditor Oversight: Conduct regular reviews of creditors, particularly aged Expenses, to maintain control over balances and escalate issues as needed.
- Audit Coordination: Act as the primary contact for audit requests related to Firm expenses, ensuring that processing is audit-ready.
- Training and Development: Provide training sessions to the Group Finance team and the wider business on disbursement processing and best practices.
- Manual Approvals: Approve any manual vouchers or uploads that fall outside the standard processing framework.
- Financial Reconciliation: Review credit card and petty cash statements, ensuring timely reconciliations and prompt resolution of discrepancies.
- Tax Compliance: Review VAT and withholding tax positions to ensure compliance with relevant legislation.
- Vendor Management: Oversee the setup of new vendors in the Purchase to Pay (P2P) system, coordinating with Procurement and other departments as necessary.
- Bank Details Verification: Approve changes to bank details to ensure accuracy before processing payments.
- Payment Authorisation: Review and authorise payment releases, including international and urgent items.
Qualifications and Experience:
- Significant experience in expense processing and payments within a professional services environment; legal, financial services, solicitors experience is advantageous but not essential.
- Proven track record of team leadership, including coaching and developing colleagues both within and outside of your immediate team..
- Demonstrated ability to drive financial process improvements and efficiencies within an accounts payable setting.
- Excellent stakeholder management skills, with a proven ability to engage and influence stakeholders at all levels.
- Outstanding organisational skills and attention to detail, capable of working under pressure and managing competing deadlines while delegating tasks effectively.
- Solid understanding of financial controls and procedures.
Salary Package:
- Compensation: £38,000 - £42,000
If you are a proactive leader with a passion for enhancing financial processes and supporting a dynamic team, we want to hear from you! Join us in our commitment to financial excellence and be part of an innovative and supportive environment.
Apply Today!
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice.
