Accounts Payable Team Lead

ROLE OVERVIEW

Role: Accounts Payable Team Lead

Reporting to: Head of Block Finance

Location: Leeds

COMPANY OVERVIEW

At Anthem Management, you map the story of your success. As one of the largest block property managers in the UK, hundreds of clients look to us to expertly manage their properties and tens of thousands of residents trust us to help them enjoy their homes. With roots in customer service and a relentless focus on the needs of our clients, our approach to block management prioritises getting the basics right whilst providing a great level of service.

ROLE RESPONSIBILITIES

Overall responsibilities include the day-to-day running of the Accounts Payable function to ensure delivery of exemplary customer service in timely fashion. This includes assessing, planning, and coordinating development and implementation of consistent policies and procedures that promote efficiency and accuracy across several business lines. Primary responsibilities include but not limited to:

• Managing and overseeing an Accounts Payable team of 5 associates
• Processing block invoices, including managing through Property Management (PM) workflows as required.
• Ensuring the smooth running of block payment runs including cladding and major works.
• Statement reconciliations
• Fostering strong relationship with PMs to understand their requirements and work with them to ensure that the processes developed are followed to established SLAs.
• Developing good working relationship with suppliers.
• Managing the payment of utilities and the relationship with our utility partners.
• Pro-active management of creditors - developing KPIs and key targets for the team.
• Assisting in the review management and payment of corporate fees
• Bank payments
• Sinking fund management
• QUBE maintenance - resolving system faults using QUBE support and expansion of system fields. Amending system templates to ensure adherence to governing bodies guidelines
• Assist in providing responses to technical leaseholder queries and making corrective postings to QUBE as and when required.
• Overseeing and supporting monthly leaseholder direct debits
• Overseeing and supporting the producing of monthly client statements and other ad hoc reporting required for the client.
• Overseeing and ensuring the accuracy and timeliness of all contractor invoices, contractor payments are processed on a regular daily basis.
• Ensuring all relevant monthly processes and client bank reconciliations are in place, providing all relevant information to the internal accounts department and auditors, and assisting with and resolving queries during the annual RICS/ARMAQ audit.
• Liaising with the systems team on all Qube property management issues, ensuring user profiles and security levels are in place, data expansions are carried out as required, and software updates are implemented with minimum disruption to end users. Also ensuring all system improvements and enhancements are communicated to end users effectively.
• Further improving and developing accounts processes within Block Finance, assistance and Support from your line manager.
• The above job description describes the general nature and level of the work being performed, and colleagues will be required to follow any other job-related instructions and to perform other job related duties as reasonably requested by their line manager.

THE IMPACT YOU CAN MAKE

• Investors, colleagues, and partners alike have absolute confidence in our financial statements because of your leadership, adherence to accounting rules and company policy, and precise attention to detail.
• The Accounting team is running with maximum efficiency thanks to your ability to delegate tasks and improve workflow processes.
• You have a knack for communicating with a wide range of roles and personalities - everyone always knows what’s going on and is on the same page!
• Advanced competency in financial management and accounting software,
• In-depth knowledge of accounting standards and industry regulations.