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We're excited to be supporting a well-respected client with their search for an Office Supervisor. This is a full-time, permanent position and offers the right candidate an excellent benefits package, as well as a varied and interesting role. If you enjoy being the 'go to' person in the office for all general support, this could be the ideal role for you!
Location: Leeds office
Hours: Monday to Friday 9-5pm
Salary: Competitive plus excellent benefits such as 25 days holiday, private medical, pension plus much more!
What you'll be doing?
In a nutshell, you'll be ensuring that the office is ran smoothly, being the 'go to' person for all of your Leeds based colleagues! You'll be keeping important records up to date, general office admin duties, ensuring everything is compliant at all times.
- Liaising with staff and clients
- Co-ordinating with various contractors and suppliers
- Ensuring the office remains presentable and always fit for purpose in all respects
- Administrative duties which include but are not limited to the following:o Invoicing and spreadsheetso Stationery orderso Office supplies / refreshment orderso Long term planning for functionso Arranging payment of invoices where applicable
- Assist with office moves
- Overseeing meeting room support requirements
- Maintaining records and documentation in accordance with legislative requirements, office health & safety policies, permits and assessments.
- Daily kitchen upkeep, stock check, replenishments etc
- Assist with processing, distribution and despatch of inbound and outbound mail
- Receive and welcome visitors, liaising with hosts and offering hospitality as directed.
- Answer and redirect calls on switchboard (both internal and external) as per the telephone standard
- Maintain visitor log and issue visitor passes
- First aider
What experience you'll need?
- Proven experience in managing office services and facilities
- Strong organisational skills
- Ability to communicate at all levels
- Strong client care / service skills
- Attention to detail and proactive
- Enjoyment of team working and willing to contribute ideas / solutions to team issues
- Ability to work under pressure and prioritise tasks as well as communicating prioritisation with colleagues
- Actively seek solutions to problems before being asked or directed
- Responsive to changing environments
- Risk aware
- Good IT skills, including knowledge of a range of software packages
All successful offers will be subject to reference checks and a DBS check.
Roberts Webb Recruitment are acting as a Recruitment Agency in relation to this role.
