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A renowned Leeds-based law firm is looking for an Office Receptionist to perform front of house and administrative duties, as well as hospitality cover when required. The Office Administrator role is temporary initially and it may lead to a permanent position, it starts ASAP.
The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am -5.30 anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role and we are looking for candidates who offer stability and longevity. The permanent role pays up to £23,550 depending on experience and the temporary position is for 2-4 weeks at £12 per hour plus holiday pay (£13.45 per hour total).
Receptionist and office administrator duties:
- Answering the phone to company standard, transferring the call, and taking messages
- To greet all clients on arrival and assist them in a courteous & helpful manner
- Manage the Outlook diary
- Supporting the office with administrative duties
- Supporting the Partners of the firm
- Managing filing, dealing with post
- Coding and reconciling all invoices
- To work alongside other teams and provide support when needed at the respected office(s)
- Dealing with couriers, receiving and distributing post, dealing with contractor
- Archiving, and delivering files
- Supporting the office with any admin tasks
- To assist the marketing team with in-house events
- Order all lunches, breakfasts & dinner when required
- Ordering all stock and completing monthly stocktake
- Monitor and maintain all internal meeting rooms to a high standard
- Setting up conference calls
