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OverviewWe are seeking a detail-oriented and proactive Billing Administrator to join our dynamic team. The ideal candidate will play a crucial role in managing billing processes, ensuring accuracy in financial transactions, and maintaining effective communication with clients. This position requires a strong understanding of financial services and proficiency in various accounting software.
Responsibilities
- Invoicing 'daily’ - 'weekly’ - 'fortnightly 'as applicable.
- Printing missing Delivery notes from the system as required.
- Always remain vigilant when emailing invoices to, ensuring correct participant has been chosen thus avoiding data breaches
- Assist in invoicing consolidated accounts.
- Check accounts inbox during the day.
- Weekly Sales Analysis - print all invoices and backup details, scan/mail as applicable.
- Assist in preparing monthly statements.
- Supporting with customer queries, resolutions
- Credits prepared where required
- Opening 'New accounts’ on Sage.
- Daily collection of dispatch notes from Ops/Planning, Sorting dispatch notes in account and customer number order and filing.
- Checking the Finance inbox during the day - print/forward etc. - check each remittance and add account reference.
- Supporting queries on non-payment of invoices and responding back with a resolution, in a timely manner.
- Printing invoices and credit notes on request.
Skills
- Proficiency in accounting software - Sage.
- Excellent data entry skills with attention to detail.
- Strong phone etiquette and interpersonal skills for effective client communication.
Monday to Friday, 9am - 5pm
