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Clerk of Works
6 Month contract initially with potential extensions through to end 2027
Inside IR35
£35-£40 per hour (Umbrella rate)
Based on site in Lincoln
- 1. Background
This project addresses significant fire safety deficiencies and a substandard heating/hot water system at HMP Lincoln.
The fire safety improvements will bring the facility into compliance with the latest MoJ and British Standards by addressing:
- Lack of in-cell fire detection.
- Sub-standard fire alarm installations.
- Inadequate means of smoke ventilation in accommodation areas.
- Issues with emergency lighting.
- general alarm and cell call system.
The legionella heating project aims to:
- Deliver a primary heating/hot water distribution system that meets MoJ and BS standards.
- Enhance the welfare of prisoners and staff.
- Improve living and working conditions.
- Increase system efficiency and reliability.
- Reconnecting to the existing 3 no packaged plant rooms and 1 fire fighting PPR.
2. Scope of Service
- Attend site for an average of 40 hours per week, in alignment with programmed site activities.
- Works period: 01/02/2024 to 01/07/2024, with potential extensions for future phases expected until end of 2027.
- Expenses are included in the hourly rate.
3. Facilitation
- Act as the on-site liaison between Client Representative, consultants, contractor, and prison staff to ensure the project is delivered on time, within budget, and with minimal disruption to prison operations.
- Assess forward plans and ensure risk assessments and method statements are in place, with all stakeholders informed and committed.
- Liaise with the prison's Works Department to resolve any project-related concerns.
4. Quality Assurance and Oversight
Daily Oversight and Monitoring:
- Maintain a detailed site diary to record daily activities, incidents, and discussions, including photographs where relevant.
- Conduct regular site inspections to ensure compliance with project drawings, specifications, and good building practices.
- Identify defects, propose corrective actions, and maintain a log of findings.
Review and Inspections:
- Monitor workmanship and construction against drawings, specifications, and relevant standards.
- Witness pressure tests and commissioning activities for heating, fire safety, and other systems.
- Validate that fire safety installations meet design and safety standards, including compliance with MoJ technical requirements and BS standards.
Documentation and Reporting:
- Provide weekly brief reports to Client Representative summarising:
- Daily site activities and key inspections.
- Health and safety issues.
- General progress and observations.
- Design issues and mitigation.
- Deliver monthly reports to the Client Representative, covering:
- Overall site progress against the program.
- Quality of workmanship and compliance with specifications.
- Health and safety observations.
- Identified delays or issues.
- Design concerns and resolutions.
- Review and comment on contractor submissions, including monthly reports and handover documents (e.g., O&M manuals).
Snagging and Handover:
- Conduct snagging inspections and ensure all defects are rectified before handover.
- Produce a Practical Completion Report detailing unresolved issues or defects to the Client Representative.
Liaison and Coordination:
- Input into meetings with the Contractor and SLO to align construction activities with operational needs.
- Facilitate discussions and agreement on method statements that directly affect prison operations.
5. Health, Safety, and Compliance
- Review and comment on site-specific health and safety issues, ensuring compliance with the Health and Safety at Work Act (1974), CDM Regulations (2015), and other relevant legislation.
- Monitor and address any observed safety violations or poor-quality workmanship on-site.
- Check and sign Building and M&E Day Work Sheets weekly.
- Ensure health and safety checks and procedures are completed prior to the commencement of works.
6. Professional Conduct
- Previous experience in high security environment is preferred.
- Professional membership of ICWCI (Institute of Clerks of Works and Construction Inspectorate) or similar is desirable.
- Adhere to strict confidentiality protocols within the prison environment, ensuring no information is disclosed to unauthorised individuals.
- Demonstrate effective communication and always maintain a professional demeanour.
- Comply with all statutory requirements, company policies, and operational guidelines.
- Undertake additional duties as reasonably requested.
- Present a professional approach in terms of conduct, appearance, and punctuality.
