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Role: Finance Assistant
Base: Arundel
Salary: £28k to £32k d.o.e Plus benefits
Hours: Full time Permanent
Overview:
The Finance Assistant will report directly to the Finance Director and be responsible for ensuring that all the day to day finance related activities are completed accurately, efficiently and to deadlines where appropriate.
The duties of the Finance Assistant are as follows:
· Review and issue of sales invoices to customers daily (email and post).
· Preparation of consolidated invoices on key accounts where required.
· Reconciling receipts from customers & paying in cheques (car essential).
· Taking card payments from customers and making the necessary entries in the accounting records along with issue of refunds.
· Review of aged debtor reports and chasing overdue debts.
· Monthly issue of customer statements and bi-weekly issue of reminders.
· Dealing with ad-hoc customer and supplier requests.
· Regular reconciliation of the company’s bank accounts.
· Collating and posting purchase invoices, to include due date review, ensuring we are always within terms.
· Settling foreign invoices through a currency exchange, including the use of forward contracts.
· Preparation and upload of BACs runs (mid & end of month) for approval.
· Running of various reports for detailed analysis as and when required.
· Maintenance of monthly forex rates within the accounting records.
· Preparation of quarterly VAT Returns for review and then filing thereof.
· Liaising with our French VAT specialists regarding monthly VAT returns on EU exports.
· Maintaining a fixed asset register and posting the related journals be it, depreciation, additions, disposals etc.
· Standard month-end and year-end procedures, to include the posting of various journals (goods in transit, stock, prepayments, accruals, wages etc.) and reconciliation of balance sheet accounts.
· Preparation of year-end working papers for statutory accounts preparation by the accountants.
· Any other finance related tasks that arise in the normal course of business.
Ideal applicant for Finance Assistant:
- A self-starter who will use their initiative and prioritise one’s own work to ensure deadlines are met.
- Happy learning new systems and processes and providing input into best practice but contributing to the evaluation and development of financial systems and procedures.
- Able to work flexibly to meet deadlines and respond to unplanned situations.
- A team player. We are a small business so the successful candidate may be required to assist in other areas from time to time.
- Efficient and meticulous in organisation, demonstrating an ability to maintain accurate records.
- Attention to detail, with an ability to spot numerical errors.
- Excellent knowledge of accounting and bookkeeping procedures.
- Significant experience in a finance team of a similar size business.
- Proficient in Excel - comfortable with vlookups and pivot tables.
- Experience of Microsoft Dynamics Business Central/NAV not essential but desirable.
- Comfortable with foreign currencies and an understanding of forward contracts.
- Due to the location of the office own transport is essential
We are looking for an enthusiastic and experienced to join and expanding company based towards Arundel. This role would suit someone with previous experience who is looking to join a close knit team within this lovely organisation.
The company operates worldwide with significant presence in Europe, USA, Australia and New Zealand
