Executive Assistant

At Adaptable Recruitment we have an Exciting Opportunity for a Executive Assistant to join an award winning company in the Liverpool area Salary: up to £41,000 depending on experience Working hours: 35 hours - Hybrid working - 12 months Fixed Term Contract Holidays: 25 days holiday plus bank Benefits: Enhanced Benefits Package

Main Responsibilities to include:

• Diary Management: Coordinate the HR Director's schedule, ensuring key priorities are met with no conflicts.
• Stakeholder Liaison: Act as a point of contact for senior leaders, department heads, and trade unions, ensuring positive relationships and effective communication.
• Meeting Coordination: Organize and attend meetings, preparing agendas, action trackers, and distributing relevant documents. Take accurate minutes and follow up on actions.
• Document Preparation: Draft and proofread letters and reports on behalf of the HR Director, handling confidential documents professionally.
• Visitor Reception: Greet visitors, ensuring a welcoming atmosphere and directing them to the right person or meeting.
• Union Support: Assist with tasks related to trade union activities and elections, including arranging meetings.
• Travel and Logistics: Organize travel, accommodation, and conference room bookings for the HR Director and team.
• Attendance Records: Update the attendance system (Kronos) and track leave records for the HR team.
• Expense Management: Collect and verify receipts for business expenses and cross-check against credit card statements.
• Administrative Support: Provide general administrative support as needed, including purchase orders and invoice reconciliation.

Essential Skills and Experience:

• Previous experience supporting a Director in a fast-paced environment.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in managing complex workloads and meeting tight deadlines.
• Excellent organizational and time management skills.
• Ability to take accurate meeting minutes and manage complex diaries.
• High attention to detail and the ability to handle confidential information.
• Problem-solving mindset and flexibility to adapt to changes.

Personal Attributes:

• Genuine: Build effective relationships, communicate with professionalism and respect.
• Professional: Maintain a positive attitude, meet deadlines, and uphold confidentiality.
• Proactive: Continuously seek improvements and effectively communicate within the team.
• Inclusive: Foster an environment of diversity and equality, promoting respect and fair treatment for all.