Reed accountancy have recently partnered up with a business who are seeking a dedicated and detail-oriented Office Manager to join their team. This role is crucial in supporting the effective administration and grant-making processes. You will work closely with the Grants Director and other staff to ensure smooth operations and compliance with the organization's mission.

Main Responsibilities:

Administer the grant-making process, including providing information to grant seekers, maintaining the grant application database, and requesting additional information as needed.
Prepare agendas for trustees’ meetings and produce minutes that accurately record decisions.
Ensure all applications are acknowledged and applicants are informed of trustees' decisions.
Manage the payment of grants, ensuring they are recorded and acknowledged by recipients.
Maintain financial records, including incoming and outgoing payments, and ensure the bank balance meets outgoings.
Prepare financial records for audit and provide up-to-date income and expenditure budgets and cashflows to trustees.
Contribute to and prepare the annual report.
Oversee Health & Safety and information management within the office, maintain the website, and manage office resources in conjunction with the Grants Director.
Liaise with the Northern Ireland office to keep financial records and the grant database up-to-date.
Regularly review and update the Administrator’s handbook.
Occasionally assess grant applications as requested by the Grants Director.
Perform other duties as required to meet the needs of the organization.

Person Specification:

Experience:

Senior administrative experience in roles such as Office Manager or Financial Administrator.
Producing income and expenditure budgets and cashflow forecasts using Excel or similar software.
Taking and writing up minutes of meetings.
Working in environments with strict deadlines and confidentiality requirements.
Engaging with people at all levels within communities and organizations.

Skills:

High levels of numeracy and literacy.
Understanding financial recording and reporting requirements.
Ability to read and summarize grant applications and interpret basic accounts.
Excellent oral and written communication skills.
Attention to detail and strong organizational skills.
Proficiency in IT, especially spreadsheets and databases like Salesforce.
Understanding the needs of communities and voluntary organizations.
Ability to manage workload independently.
Commitment to equality, diversity, and inclusion principles.

How to Apply:

If you meet the above criteria and are passionate about supporting our client's work, we would love to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.