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Job Purpose
Works under the general direction of the Financial Controller to provide a comprehensive accounts payable service.
The Accounts Payable officer will be responsible for ensuring accurate and timely processing of supplier invoices, managing payment processes, and maintaining positive relationships with suppliers.
Role and Responsibilities
- To process supplier invoices working to maximize efficiency and timeliness of processing transactions.
- To accurately code supplier invoices and prepare import files for transactions and journals.
- To develop systems and procedures to increase efficiency, quality and timeliness of information.
- To reconcile processed work by verifying entries and comparing system reports to balances.
- To manage all supplier's accounts, ensuring that all queries are dealt with and invoices processed promptly.
- Managing monthly closing of financial records and posting of month-end information, ensuring accuracy of financial statement including accruals and prepayments.
- To develop controls to minimise risks of delayed and duplicate payments, through office procedures and use of Sage200 Purchase Ledger system.
- Provision of information on forthcoming payments/payment runs to Financial Controller, as promptly as possible.
- Manage the accounts payable ageing report to ensure outstanding payments are justified.
- Verifying supplier accounts by reconciling monthly statements and related transactions.
- Responsible for the development and documentation of protocols and procedures relating to all AP processes and procedures.
- To maintain the Fixed Asset Register including additions, and disposals.
- To manage and maintain the prepaid cards ensuring sufficient funds are made available in a timely manner.
- To deal with external auditors and their queries, as necessary.
- Communicating with clients and internal/external customers to resolve queries.
- Key Performance Indicators: Analyze KPI’s and monitor for variances.
- Risk Management: Develop strong internal controls to minimize risk.
- Build and nurture strong relationships with all stakeholders in the business and ensuring customer service is instilled to internal and external customers.
Job Competencies
Essential:
- An appropriate level of accounting qualification, part qualified/QBE accounts payable officer.
- A deep understanding of accounting principles and AP Processes.
- Experience of using accounting and financial applications.
- Sage 200 experience and advanced Excel required.
- Previous accounts payable experience is essential.
- Excellent oral and written communication skills.
- Attention to detail and ability to prioritise tasks.
- Experience of working with accounting systems and Microsoft Excel.
- Work well as an individual or as part of a team.
- Willingness to learn new tasks to cover within the department.
- A strong commitment to high quality customer service.
- The ability to work well within a team as well as alone, showing initiative and prioritisation.
- Good personal organisational skills.
- Approachable and self-motivated.
- Professional attitude.
- Flexibility to support within the team with key tasks as back-up for absences and adhoc projects.
Reports to: Financial Controller
37 hours (on-Site)
Our People
Our employees are a diverse, inclusive and a talented team of individuals, striving to make a difference through their everyday work. We are committed to promoting inclusion, where every staff member has a sense of belonging. We welcome applications from everyone and actively seek a diverse range of applicants. We value our differences and fully advocate, cultivate, and support an inclusive working environment where staff treat one another with dignity and respect.
