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Essential Duties & Responsibilities
- Preparation and submission of client statements, VAT reports, trial balances, general ledgers and client reports
- Action instructions from property manager (PM) / asset manager (AM) which can include creation of new debtors with new leases, amending accounts etc.
- Prepare completion statements based on details provided by PM/AM and running reports off the system
- Raising rent, service charges, insurance and recharged or ad hoc charges to tenants
- Raising and payment of void unit service charge liabilities for the client
- Entering service charge budgets onto the system and updating apportionments and tenants on account
- Preparation and reconciliation of annual service charge accounts as well as liaising with the property manager, centre manager and service charge auditor for the audit
- Payover to the client in line with agreed procedures as well as record on the system
- Preparation and reconciliation of funding requests to client
- Monthly reconciliation of client bank accounts including investigation and correction of reconciling items
Skills
- Well organised, able to prioritise tasks and work under pressure on a diverse portfolio
- Strong communication skills both verbally and written
- Proactive individual who can work autonomously but also as part of a larger team
Competencies
- Ability to work with the client accountants to find solutions to issues and improve processes
- Ability to set up lease records and process amendments to leases
- Ability to identify funds available for transfer to client and reconcile rent balance held
- Ability to produce accurate client statements on a timely basis
- Knowledge of how to input service charge budgets and amend apportionments and on account charges
- Knowledge of how to close service year ends and demand balancing service charges
- Ability to reconcile service charges and make the necessary amendments on the system and prepare service charge cash reconciliations
Experience
- Minimum 5 years commercial property accounting
- Preferably with experience focussed on shopping centres
- Experience working with Property management software
