Senior Project Accountant

Senior Project Accountant

• Architecture Advisory
• London
• Permanent

Cobalt Recruitment are excited to be supporting a world-renowned and award-winning architectural design consultancy with a global presence to secure a Senior Project Accountant for their London office. The role is newly created and will play a leading part in the revenue accounting, WIP reporting and budget management of the business

Key Responsibilities,

• Review project WIP, revenue, backlog, budget variances, and profitability, and ensures all billable expenses are billed; tracks latest comments on project and WIP status
• Lead project health reviews with PMs and SLs
• Review weekly Net Service Revenue (NSR) reports to ensure revenue is captured by the correct projects/phases and makes revenue adjustments and/or transfer efforts
• Perform quarterly internal spot audits of select projects, reviews project setup for accuracy, analyzes project costs in relation to contract budgets and contract terms
• Provide end-to-end project accounting management from project creation to close-out contracts
• Review project contracts for financial details to ensure compliance with the project
• Set up projects in the accounting system, liaising with Project Managers (PM) and Senior Leaders (SL) regarding budgets (fee flows); phase set up to assist with project monitoring for the life of the project.
• Maintain contract paperwork and files, invoices, aging A/R, change orders, vendor and sub-contractor documents, and other specified logs for project tracking
• Prepare client fees, expenses, consultant invoices, account statements, reports, and other records
• Post cash receipts and sends notifications to relevant parties, logging and reporting details daily
• Responsible for billing and cash flow projections
• Lead and coordinate collection efforts with PMs and SLs; initiates stop-work procedures and third-party collections efforts to minimize company exposure
• Prepare and sends weekly collections reports to Managing Director, Project Managers, and Senior Leaders
• Perform Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating tracking file for Pay-When-Paid (PWP) consultants
• Pull vouchers for weekly PWPs and updates PWP tracking
• Notify PWP consultants of their invoice payments
• Bi-monthly, updates PWP status report on SharePoint after payments have been paid and posted in the accounting system
• Reconcile month-end PWP tracking versus PWP disbursed files
• Review phases in Power-Bi to make sure backlog is available for phases being coded to prior posting vouchers in the accounting system
• Enter ICs timecards when treated as labour

Ad-Hoc Tasks,

• Implement and executes proper controls to proactively support, monitor and communicate budget, actual status, and labor hours, consultants, and expenses for projects; develops and issues timely reports
• Identify opportunities and areas for improvement, offers suggestions, and implements procedures, processes or tools to improve efficiency and productivity
• Perform additional accounting responsibilities and supports special projects and ad-hoc analyses

Required Experience,

• Minimum of 3 years in a mid-sized professional services organization with project (revenue) accounting duties
• Proficient in Microsoft Office, accounting software, order processing, databases
• Experience with using ERP systems is a must
• Proficient in general ledger, accounts receivable, and accounts payable
• Excellent written and verbal communication skills
• Strong interpersonal skills and diplomacy
• Must handle confidential information in a highly sensitive manner