Admin AssistantLocation:UK, LondonLength: TBC Rate: TBCHours: 40 hours per weekOverviewWe seek an Administrative Assistant to support our Senior Director of Consumer Products EMEA and the broader Consumer Products and Experiences team, and the Director of Marketing Planning. This role is based in our London office.The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times. A high level of organization, proactivity, and excellent communication skills are a must. We need someone who can not only be great in their day-to-day work but can identify opportunities to make the overall team more organized and efficient. Someone who is curious demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role.Responsibilities include:

Diary management, scheduling meetings & calls internally & externally, including booking and confirming large cross-functional meetings across multiple time zones
Attending meetings, taking notes, and managing agendas
Assisting in preparing presentation slide decks and other materials such as for onboarding new team members
Heavy communication, including managing the complexity of multiple teams across multiple functions (including global marketing, PR, brand, consumer products, content)
Managing various internal events, including offsites and training
Coordinate travel arrangements as required, both domestically and internationally
General admin such as processing travel and expense reports and maintaining Google group distribution lists
Collaboration with other assistants across multiple departments

Candidate Profile:

Minimum 5 years of working experience as an administrative assistant supporting at the Director level or above
Previous working experience in tech, film, and/or TV is preferred
Motivated to develop a career in the administrative/ business support field
Flexible and proactive team player, comfortable operating in a fast-paced team-oriented setting
Solutions-oriented attitude with a calm demeanor and optimistic perspective
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Strong written and verbal communication skills and the ability to multitask
Proficiency in G-Suite preferred
A second European Language is preferred