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Administrative Assistant - GBM

Tiger Recruitment
Posted a day ago, valid for a month
Location

London, Greater London EC2V7NQ, England

Contract type

Part Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • The Front Office Team Assistant position is an ongoing temporary role at a leading investment bank, with the potential for permanent employment.
  • The role is office-based five days a week near St Pauls & Farringdon, with a salary ranging from £20 to £22 per hour plus overtime.
  • Candidates must have experience supporting large teams in a corporate environment, ideally within Financial Services, and should have worked as a Team Assistant for a team of 10 or more.
  • Key responsibilities include diary management, coordinating travel arrangements, and handling high volumes of communication across multiple time zones.
  • Applicants should possess excellent Microsoft Office skills, demonstrate high attention to detail, and be able to manage multiple tasks under pressure.
Front Office Team Assistant – Leading Investment BankOn-going temp, with potential to convert to a permanent roleNear St Pauls & FarringdonOffice-based 5 days per week, may decrease to 4 days in time£20 - £22 per hour plus overtime9am – 5 pmAn amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Experience of supporting large teams, within a corporate and professional environment is a must for this role!This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events.Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace.WHAT YOU’LL DO:
  • Diary and calendar management
  • Coordinating and scheduling of meetings and conference calls across multiple time zones
  • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
  • Coordinating room bookings for internal/external meetings and VCs across multiple locations
  • Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings
  • Expense management and preparation
  • Taking on ad hoc tasks while maintaining workflow
  • Supporting teams in day to day issues, needs and queries
  • Providing phone / holiday coverage for colleagues
WHO YOU ARE:
  • You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people.
  • Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous
  • Excellent Microsoft Word, Excel and Outlook skills
  • Able to prioritize a variety of time-sensitive tasks
  • Demonstrate dependability and high attention to detail along with the ability to multi-task
  • Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels
  • Comfortable working with people at all organizational levels, internally and externally
  • Must be a team player that works well under pressure within a changing environment
  • Flexible and adaptable to work and support across multiple teams
  • Be resourceful and able to use own initiative in solving issues
  • Pro-active attitude when managing diaries
  • Discretion to deal with confidential business matters
  • Friendly and approachable with can do, muck in attitude.
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.REF: ARA89081Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

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In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.