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Administrative Assistant - Insurance
This is a great opportunity for an established administrative assistant to join an insurance firm in the City of London. You will be working closely with the EA to the CEO where you will have exposure to all aspects of administration. While in this role you will be expected to cover reception also. This is not a bust reception desk, any visitors attending will be booked in so you will know when you need to sit on reception.
A good knowledge of MS packages is needed along with good organisational skills. THIS IS BASED 5 DAYS IN THE OFFICE.
Providing administration support and diary management.
Assisting with travel arrangements and itineraries.
Assisting with the organisation of events in UK and Europe (travel required).
Managing client contacts and enquiries effectively and professionally.
Answering phone calls and taking appropriate messages.
Producing business documents and general correspondence on Microsoft Word and PowerPoint.
Checking and managing emails on a daily basis.
Collation and preparation of expense claim reimbursements.
Maintain filing systems/listings - both electronic and hard copy.
Arranging conference calls and room bookings for meetings.
Post - sorting and distributing.
Booking local and international couriers as and when required.
General office duties - checking photocopiers are working and fully stocking, managing office supplies including stationary.
Managing the invoice process, including raising the necessary purchase orders and liaising with the Finance team to ensure the timely processing of invoices.
Being a key point of contact for the team in the absence of the Executive Assistant if they have any queries.
Support other Executive Assistants in the team as and when required.
Dealing with highly sensitive and confidential information.
Other ad-hoc tasks and projects as agreed with your line manager.
