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Join Our Team as a Secretary / Administrative Assistant!
Location: London & RemoteSalary: £38,000 - £40,000Position Type: Full-Time, Permanent
About Us:Our client is an independent, not-for-profit initiative dedicated to fostering sustainable economic growth in the region. Working in a highly professional corporate environment, we are on the lookout for an enthusiastic Secretary / Administrative Assistant to join our dynamic team of five.
What We're Looking For:Do you have a "can-do" attitude and thrive in a varied work environment? If you are highly organised, detail-oriented, and enjoy collaborating with others, this role might be perfect for you! You will assist the Chief HR Officer (CHRO) and support our three corporate entities, gaining invaluable insight into the inner workings of our organisation.
Key Responsibilities:Secretarial Duties:
- Schedule Board meetings, avoiding clashes with events and public holidays.
- Liaise with external hosts and confirm catering arrangements.
- Follow up with Board members regarding expenses and per Diem payments.
- Ensure timely communication and confirmation of filings with managing agents.
Administrative Duties:
- Collaborate with the admin team on invoicing systems (Dune) and client inquiries.
- Participate in weekly internal meetings to address client issues and work allocations.
- Take ownership of assigned tasks, ensuring accuracy and quality in correspondence with clients.
IT Support:
- Assist the CHRO with hardware and software issues, ensuring meeting room tech is operational.
- Show a willingness to learn and develop IT problem-solving skills.
Accounting Support:
- Reconcile bank accounts and prepare documentation for the UK accountant monthly.
- Assist in collating documents for expenses and intercompany transfers.
What You Bring:
- Significant experience in a corporate environment.
- Excellent interpersonal and communication skills.
- Strong time management abilities and a proactive mindset.
- Intermediate proficiency in MS Office, particularly Excel.
- A keen eye for detail and a willingness to learn and grow.
General Expectations:
- Flexibility and readiness to handle ad hoc projects.
- Commitment to accuracy and good record-keeping.
- A collaborative spirit, willing to assist colleagues during busy periods.
Why Join Us?We pride ourselves on fostering a friendly and supportive work environment. With a hybrid working model, our team enjoys the flexibility of working from home while also coming together in the office once a week.
Benefits Include:
- Private healthcare
- Digital GP Service
- Pension with NEST
- Generous 27-day holiday allowance, plus public holidays
We also believe in celebrating our team! Join us for fun offsite opportunities, including festive gatherings and monthly lunches to foster connections beyond work pressures.
If you're ready to make a meaningful impact while working in a vibrant environment, we'd love to hear from you! Apply today to embark on an exciting journey with us!
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
