Executive Assistant

A leading company within the heavy industry is seeking a proactive and resourceful Executive Assistant/Office Manager for their London headquarters. 

This role will primarily support the CEO, as well as 5-6 Directors on an ad-hod basis. The position will also be responsible for office management.

This is an exciting opportunity for someone who wants a role that they can make their own, there may be opportunity to grow the role in the future along with assisting with ad hoc projects. There may also be occasional opportunities for global travel.  

Job & Candidate RequirementsExecutive Support 

• Provide a high level of administrative and secretarial support directly to the CEO
• Calendar/Diary Management. Provide strategic diary management, inbox management & prioritisation and time planning support. 
• Meeting Management. Schedule, coordinate & facilitate meetings/appointments, conferences and events. Support with related meeting minutes/notes/agendas where required, ensuring seamless execution and timely follow-up. 
• Travel Management. Oversee and manage complex travel arrangements & itineraries (e.g., accommodation, transportation, security). Create detailed itineraries/agendas for daily activities
• Expenses. Process detailed expense reports for the CEO’s expenditure to deadline and with accuracy (experience with Workday desirable)
• Event Coordination. Assist with events management and functions when required

Office Facilities Coordination

• Manage general office administration & operations , including building access & protocols, office maintenance activities, inventory management, compliance with H&S/environmental regulations, vendor management & office documentation control
• Will be required to perform ad-hoc reception duties in the absence of the office receptionist

The ideal candidate will have previous EA experience at C-Suite level and be excited to take on more responsibilities across the business. You will be flexible, forward thinking and collaborative.

Fluency in Spanish would be an added bonus! Previous experience in heavy industry/engineering/mining would be desirable. 

Please note this is a role that offers the opportunity for hybrid working, on a business-needs basis.