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Administrative assistant
Business Support Officer

Business Support Officer

Red Personnel

Posted a day ago, valid for 25 days

London, Greater London WC1A 2LP, England

Full Time

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Sonic Summary

A West London Local Authority is seeking an Executive Officer for a temporary position lasting 3 months, with a pay rate of £20.68 per hour (PAYE) or £26.50 per hour (Umbrella).
The role involves providing essential business support to an Executive Director and the Departmental Management Team, with a hybrid work pattern of 2 days a week in the office.
Key responsibilities include managing inboxes and diaries, organizing Cabinet Member briefings, and providing high-quality administrative support.
Candidates should have experience in a high-level administrative support role, particularly in inbox and diary management, event planning, and meeting coordination.
The position requires strong communication skills, good organizational abilities, and proficiency in Microsoft Office, with an immediate start subject to references.

Executive OfficerTemporary opportunityDuration 3 months (potential for extension)Payrate: £20.68 per hour (PAYE) or £ 26.50 per hour (Umbrella)Work pattern - hybrid (2 days a week in the office)Location : LondonImmediate start (subject to references)A West London Local Authority is looking for an Executive Officer to provide essential business support to an Executive Director and the Departmental Management Team.As an Executive Officer, you will play a key role in supporting senior management, acting as the first point of contact for colleagues, external partners, and stakeholders. You’ll oversee inbox and diary management, coordinate Cabinet Member briefings, and provide high-quality administrative support to ensure the smooth running of the department. The role requires strong organisational skills, attention to detail, and the ability to handle sensitive information with discretion.Key Responsibilities

Act as the first point of contact for Senior Managers, handling complex queries, sensitive calls, and correspondence.
Manage inboxes and diaries, ensuring schedules are well-organised and urgent matters are prioritised.
Organise and manage monthly Cabinet Member briefings and Board Meetings, including preparing documents and taking minutes.
Liaise with MPs, Councillors, Executive Directors, Government Officers, and external partners.
Support project work, carrying out research and gathering information when required.
Plan and coordinate events, conferences, and seminars.

The successful candidate will have:

Experience in a high-level administrative support role, including inbox and diary management.
Strong experience in event planning and meeting coordination.
Excellent minute-taking skills.
Strong written and verbal communication abilities.
Good organisational skills, with the ability to prioritise tasks and manage time effectively.
A flexible and proactive approach, able to adapt to changing priorities.
Proficiency in Microsoft Office, particularly Excel and databases.
Experience in project work and research.

Only shortlisted candidates will be contacted.

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