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Document Controller Role
Permanent - full-time
5 days onsite in Central London
Aconex & Main Contractor experience is essential
The main duties for this role will include:
Pre-Construction
- Assist with the collation and review of all incoming tender documentation ensuring accurate records are maintained throughout the tender process
- Assist in the production of tender launch documents as required
- Assist the pre-construction department in collating relevant information regarding tender submissions
- Assist with the preparation of documents for tendering purposes
- Assist in the collation, dissemination and recording of tender queries and responses
Document Control
- Assisting with the implementation of the document management process (EDMS, email, paper etc.) for the project
- Uploading / downloading relevant information to the EDMS
- Control of the internal and external documentation as required utilising the EDMS
- Ensuring all documents are carried through the correct review and approval processes
- Ensuring Project team adherence to system, Protocols and Quality standards
- Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project
- Ensure the hard copy drawings, files, etc. are constantly updated with the latest revisions / information and are kept in good order
- Overview of approvals and RFIs on the project, ensuring these are appropriately raised and closed out in a timely manner.
- Co-ordinating the sample/technical submittal/benchmark approval processes and keeping the relevant trackers updated.
- Assist in the production and issuing of the Change Notification Register, EAI Registers, RFI registers
- Updating of various schedules/trackers to assist with project delivery
- Collate, review and issue Project Reports as required in a timely manner including relevant appendices
- Compete ad hoc Audits on each Project
- Provide Viewpoint For Projects inductions and ongoing training to the internal and external members of the project teams
- Manage/assist with each project setup as necessary
Handover/ Accreditation
- Manage the process of collating all trade O&M manuals and ensuring the approval/commenting process for this is carried out in line with programme dates
- Assist in the production (as required) of the Project H&S File including O&M Manuals and As Built Drawings
- Assist in the development of the completion and handover information (key schedules, registers, )
- Assist in the collation all QHSE information as required by the Project, Division or Group QHSE Manager
If you are interested & have the required skills, then please reach out to Paige Camies today!
