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My client is seeking a General Office Assistant to join their busy team on a permanent basis in Central London.
This role reports to the Facilities Manager and is full time office based.
The Role
• Process new deeds/Wills/files etc electronically before sending to storage;• deal with retrieval of current deeds/files/Wills etc upon request of fee earners;• ad hoc tasks ie retrieving boxes, picking up confidential shredding sacks, laminating, binding documents and delivering personal packages, refreshments and stationery to departments etc;• maintain the file destruction programme;• convert manual processes into automated/electronic versions;• digitise and scan paperwork to make the department as paperless as possible;• categorise, scan and distribute post to fee earners/recipients; • order bike, small van or international couriers from the suppliers of these services; • collect and process outgoing mail;• act as a point of contact for any enquiries;• photocopy documents and plans as instructed by fee earning departments ensuring accuracy at all time;• sign for courier deliveries and scan/deliver items when received;• help with the banking run for the Finance team;• check minor faults with photocopying machines (e.g paper jams) and call an engineer if fault persists, replace toner cartridges when necessary; and• basic maintenance work for example changing a light bulb, roller towel, replacing batteries in door guards or help with moving equipment when required (training will be provided).
Requirements
• The firm are looking for a confident, enthusiastic individual, with good interpersonal skills, who can communicate with members of the firm at all levels.• Reliability and attending to detail is of primary importance in this role.• Experience is not necessary as full training will be provided.• Must have the ability to attend work on a regular basis and be punctual as team working is extremely important.• Multi-tasking is essential and we require someone who is a good team player, who is fit and able to carry heavy loads.• A polite telephone manner and helpful attitude is required, and excellent timekeeping is essential.
Other Benefits
• 4x Life Assurance• Permanent Health Insurance• Medical Insurance (after successful completion of probation period)• BUPA Cashplan (after successful completion of probation period)• BUPA Health Assessment (after successful completion of probation period)• BUPA Dental• Auto enrolment in the firm’s Group Personal Pension Scheme (after 1 complete calendar month qualifying period).
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment.
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.
