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- Organise and facilitate the logistics of Board member international travel arrangements ensuring alignment with trustees’.
- Process around 20-25 trustees’ travel requests across the year responsively and accurately, ensuring alignment with relevant travel and finance policies.
- Maintain Association membership database and design and compile data reports to help track engagement performance and trends to inform strategies.
- Support the design and execution of a programme of in-person and hybrid Association events, including logistic support, promotion and coordination with internal and external stakeholders, under the guidance from the Association Engagement Coordinator.
- Provide occasional diary management for Directors to support them in using their time effectively.
- Organised social gatherings, in or outside London, once every quarter to connect current and potential association members with an aim to increase members satisfaction with association social opportunities
- Essential administrative tasks within the G&A team are completed promptly and to a high quality; potential improvements to administrative tasks are identified and suggestions made as to how to implement improvements.
- Board and committee meeting papers collated to a high quality and distributed promptly (for c. 25 meetings across the year)
- Demonstrable interest in governance and management of complex organisations.
- Demonstrable interest in humanitarian work.
- Excellent written and oral communications skills.
- High degree of accuracy and good attention to detail.
- Exceptional organisational skills with experience of managing multiple tasks and prioritising effectively.
- Ability to adapt communication to a diverse range of people and audiences.
- Proficient experience in the practical use of personal IT equipment and Microsoft Office 365 suite. Ability to effectively collaborate and communicate within a hybrid working environment utilising Microsoft Teams, SharePoint, OneDrive and Yammer
