Mandarin speaking General Administration Assistant

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Ref: 22898

Job Title - Mandarin speaking General Administration Assistant - Banking

The Skills You'll Need: fluent in Mandarin and English, Finance/media/PR/Marketing and Admin related experience

Your New Salary: Depending on experience

Hybrid: 4 days in the office, 1 day at home

Perm

Start: ASAP

Report to: Head of HR & Administration & Co. Head of HR & Administration

Mandarin speaking General Administration Assistant - What You'll be Doing:

External Relationship (60%)

• Assist in managing external relationships, corporate image promotion and events organization;
• Identifying brand and communication opportunity gaps and make recommendations for enhancement;
• Assist in external relations management inclusive of routine communications with media, brand promotions, carrying out research and drafting reports as assigned by supervisor;
• Acting as the Bank’s in-house visual designer and copywriter and working with external vendors to shape the Bank’s corporate visual and verbal messaging;
• Daily management of the corporate website including liaising regularly with department heads (at least monthly) to ensure their respective website information is current and relevant. Coordinate with IT to ensure that the changes are uploaded appropriately;
• Facilitating the planning and execution of corporate events;
• Management of the reputational risk with the intention to enhance corporate image in the market; to find solutions with guidance, including security risk and draft regular reports to and communicate with related departments of the Bank’s Head Office and admin related systems;
• Management of memberships and subscriptions, e.g. CCCUK, AFB, 48 Group etc.
• Make pre-arrangement for the delegation purpose, including conference preparation, presentation of the profile of the bank, accommodation, transportation and meals etc., when assigned;
• Organize client events, as and when applicable;
• Admin Internal news and its platform in the HO system;

General Administration Support When needed (40%)

Provide support for the HR & Administration Department to ensure that it operates efficiently, when needed or assigned by department Head/Co Head.

• Arrange travel and accommodation for staff business trips e.g. visas, flights and hire cars, if required - (back-up);
• Arrange temporary accommodation and provide support to expats - (back-up);
• Liaison with Social Committee as necessary to organize events - (back-up);
• Provide support for visitor organization (back-up);
• Liaison for the Bank’s third-party service providers e.g. travel companies, airlines, accommodation services, etc. - (back-up);
• Organize all internal and external events e.g. Chinese New Year, Chinese festival celebrations throughout the year, CEO Town Hall meetings, arranging food / refreshments;

Mandarin speaking General Administration Assistant - The Skills You'll Need to Succeed:

• Solid written and verbal skills in both English and Mandarin.
• Good creative/design related skills.
• Finance/media/PR/marketing related experience
• General administration experience and strong attention to detail;
• Multi-tasking skills and able to demonstrate initiative skills and ability to prioritize tasks
• Good skills in Microsoft PowerPoint, Word and Excel;

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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

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