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Location: West London
Sector: Offshore & Marine Industry
Position: Operations Assistant
Salary: £35k - £40k
Job Description:
We are seeking a highly organised and proactive Operations Assistant to join our dynamic team. The ideal candidate will be responsible for a variety of administrative and operational tasks, ensuring smooth and efficient operations.
Key responsibilities include:
- Creating new projects, quotes, invoices, purchase orders, and adding client and supplier records in the CRM system.
- Preparing and sending out quotations for clients as directed.
- Issuing and chasing sales invoices.
- Communicating with manning agents and freelancers for required manpower and hiring as needed.
- Arranging international and domestic travel, hotels, visas, and issuing guarantee and visa invitation letters.
- Liaising with port agents regarding the transfer of personnel and goods to/from vessels/rigs.
- Liaising with suppliers for the purchase/rent of equipment, tools, and consumables for projects.
- Issuing purchase orders, organizing shipping, and preparing commercial invoices/packing lists and other required shipping documentation.
- Keeping track of several overseas engineering and consultancy projects simultaneously.
- Filing project records to comply with ISO 9001, 14001, 29001, and 45001 standards.
- Monitoring costs and ensuring all expenses are within budget.
- Checking personnel certificates and training records to ensure valid certifications, in coordination with the Technical Director.
- Maintaining office and stationary supplies.
- Keeping track of petty cash expenses.
- Checking personnel expenses.
- Filling in various questionnaires as required.
Requirements:
- Degree holder (preferred but not necessary).
- Offshore & Marine Industry Experience Highly adventageous
- Minimum of 2 years of experience in administrative, operations, or logistics roles, preferably in marine, offshore, marine oil and gas, construction, or a similar background.
- Strong multitasking and organisational skills.
- Excellent communication skills in English.
- Team player with good time management skills.
Benefits:
- Health Care Plan (Medical, Dental & Vision)
- Pension
- Training & Development opportunities
If you are a motivated individual with a passion for operations and logistics, we would love to hear from you.
Apply TODAY!!!
