PA To Bursar

We are seeking a dedicated Bursar's Personal Assistant to support the Bursar and Clerk to Governors in all aspects of their roles. This position requires a highly organised, detail-oriented individual who excels in administration and has a passion for education.

Day-to-Day Responsibilities

Bursar’s PA Duties:

• Manage the Bursar’s diary, scheduling and coordinating meetings with external contacts, staff, and parents.
• Take and write up minutes for internal meetings and follow up on action items.
• Oversee the bursary application process, including managing the application portal, liaising with parents, and organizing home visits.
• Maintain and update policies, ensuring they are reviewed on schedule and accessible to staff and governors.
• Handle data protection logs and insurance claims, including documentation and liaison with finance for payment allocations.
• Manage communications related to uniforms and financial information to parents.
• Administer the online payment platform, setting up offers and managing transactions.
• Assist with various administrative tasks as needed, including stationery orders, post distribution, and sourcing quotes for services and supplies.

Governor Duties:

• Organize and prepare for Board and Committee meetings, including agenda creation, document circulation, and room setups.
• Record accurate minutes for meetings and handle the induction process for new governors.
• Maintain up-to-date records of governor details, training, and statutory returns with relevant bodies.
• Coordinate governor-related events, such as dinners and training sessions.

Safeguarding Responsibilities:

• Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.

Required Skills:

• Experience:
  • Proven experience in administrative roles and as a personal assistant.
  • Experience in an educational environment is desirable
  • Minute taking
• Skills:
  • Excellent ICT skills, including proficiency in Excel, Word, and mail merge.
  • Strong writing, organisational, and time management skills.
  • Exceptional communication and interpersonal abilities.
  • Meticulous attention to detail and a commitment to confidentiality.
• Knowledge:
  • Basic financial knowledge.
  • An interest in education and the independent sector.
  • Understanding of the needs of children, parents, and staff within a school environment is desirable.

Benefits

• On site parking
• Free lunch
• Pension

Hours:  Monday to Friday 8.30am to 4.30pm (5 days in the office).  This role can either be full time or term time only plus 3 or 4 weeks over holidays.  Salary will be calculated accordingly.  Some Governors meetings maybe in the evenings and finish around 8.15pm.  There would be flexibility to work from home the next day.