Personal Secretary to Director

Your new companyI am working with a prestigious non-ministerial government department based in London who are responsible for protecting health in the UK. My client is looking for secretarial support for a senior Director within the organisation. This role is hybrid and until the 18th July 2025, and we are looking for someone with a well-established Personal Assistant skill set within the public sector. The duties of the role are as follows:Day-to-day management of information flow

• Managing the Director's inbox, overseeing long- and short-term priorities, including forward planning of briefing and clearance requests to specified deadlines, and triaging issues.
• Managing requests for information and input, ensuring they are delivered in a timely manner to an assured quality, ensuring confidentiality as appropriate.
• Drafting Director communications as and when required - for example, fortnightly directorate staff updates.
• Commissioning and co-ordinating lines, briefings and speaking notes to strict timelines from relevant teams, including for Business Committee papers, Board papers, internal and external meetings.

Management of meetings / diary

• Managing the Director's diary, time and resources to prioritise requests and actions, ensuring the Director's attendance at meetings and engagements.
• Arranging meetings and engagements in a timely manner, including booking and arranging cost-effective travel and accommodation as necessary.
• Providing logistical and administrative support for meetings and engagements, including internal and external stakeholder meetings, Committees and Boards, ensuring the Director is fully prepared and informed on issues.
• Ensuring any issues raised at meetings and engagements are identified, captured and communicated to relevant people and noting and following up on any actions that arise.

Strategic responsibilities

• Develop frameworks and processes around which the Director can lead better decision-making.
• Work with the senior staff and their business areas to ensure efficient stakeholder management on behalf of the Director, including horizon scanning and reacting to events.
• Build, develop and maintain good working relationships with key officials across the organisation and stakeholders to maintain a holistic overview of key strategic activities and events and ensure the Director is briefed as necessary.

What you'll need to succeed

• Proven experience of working autonomously - using initiative and sound judgement to prioritise and work effectively to tight deadlines.
• Experience of using excellent and well-developed interpersonal skills to build and maintain working relationships with colleagues across all levels of seniority
• Excellent communication skills (written and verbal) with the ability to quickly analyse and summarise complex ideas and present them clearly to seniorStakeholders - ensuring only relevant information is included.
• Experience of diary and inbox management.

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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