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Contract: Two-year fixed term contract
Hours: 35 hours per week (on-site, reception is open to tenants everyday)
Location: Fulham (London) but will occasionally be required to make visits to other Managed properties.
Line Management: Office Administrator; Business Services Apprentice
Our client is a small Supported Housing charity for Veterans. The charity has embarked on a Change Programme across its operations, including, but not limited to, upgrading its housing management database and workflows, changing finance systems, data cleansing, asset management, reporting of components across sites, revisiting existing portals to upgrade and enhance workflows, whilst decanting tenants from one property to another in quick succession.
This is a new role; we are looking for an experienced Office/Business Services Co-ordinator to oversee the daily operations of the office, ensuring a smooth and efficient workflow of business services across all sites and to provide administrative support to various teams, assisting with project management and project co-ordination.
Main responsibilities across all sites:
- Health and Safety & Compliance:
- Technology & Systems Management:
- Facilities & Equipment Management:
- Customer Service & Contract Management:
Required Skills & Qualifications:
- Immediately availability.
- Proven experience in internal office facilities or business services.
- Excellent organisational skills, a proactive approach, and strong attention to detail.
- Knowledge and experience in Office management including Office 365 and Share Point
- Strong organisational and planning skills.
- Experience in supporting multiple teams within an organisation.
- Excellent time management skills and the ability to multitask and prioritise work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Proficiency in MS Office and familiarity with email scheduling tools.
- Excellent understanding of office administration responsibilities, systems, and procedures.
- Ability to maintain a high level of accuracy in preparing and entering information.
