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Accounts Payable Officer

Coyles Personnel Ltd
Posted 14 hours ago, valid for 25 days
Location

London, Greater London EC1R 0WX

Salary

£24,000 - £28,800 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • A local authority in London is seeking an Accounts Payable Officer for a contract role until May 2025, with potential for extension.
  • The position requires processing all invoice payments accurately and efficiently while adhering to tax guidelines and service levels.
  • Candidates should have a minimum of 2 years of experience in accounts payable or a related field.
  • The role offers a salary of £30,000 to £35,000 per annum, depending on experience.
  • The successful applicant will also be responsible for providing excellent customer service and managing supplier inquiries effectively.

One of my local authority clients are looking for a Accounts Payable Officer based in London. This is a contract role until May 2025 with possible further extension.

Purpose of Post

To provide an accounts payable service, in line with agreed service levels. The post holder is responsible for the processing of all invoice payments in a timely, accurate, and efficient manner across various systems in accordance with tax guidelines and carrying out the necessary checks prior to posting.

To be committed to providing the highest level of customer service, to both internal and external customers/suppliers, and actively seek to promote equality of opportunity in relation to the duties of the post.

Main Duties & Responsibilities

  • To process via input to the Oracle AP system both PO and non-PO related invoices and credit notes, ensuring that the correct verification checks have been carried out and that authority has been obtained and recorded for all payments as necessary. To also process all other payables transactions such as rate refunds, grants and re-imbursements. To prioritise workload to ensure that urgent payments and invoice deadlines are met.
  • To ensure that the correct VAT coding is entered which is relevant to the VAT entity the invoice is being processed for (across multiplicity of CoL VAT entities). To ensure that any payments relating to the Construction Industry Scheme (CIS) are recorded correctly as such.
  • To hold and release invoices for payment upon business request. To correct any invoices that have been incorrectly posted.
  • To amend any obviously incorrectly coded transaction data to ensure correct budgets are posted to, and to advise departments of any such action taken. To escalate any consistent repeat 'offending’ to encourage and educate best practice. To ensure all notifications of cost centre amendments are correctly applied.
  • To request new, or updates to, creditor details to be set up by the Data Management Team using the relevant e-form.
  • To ensure all consolidated centrally billed charges are received and processed within the period.
  • To undertake exception handling when there are workflow processing issues, and investigate reasons for any exceptions arising, liaising with Commercial Services colleagues to action any necessary corrections.
  • Processing of invoices on the Civica Cx Housing Repairs system.
  • To provide outstanding customer service to internal and external stakeholders, liaising with suppliers and departmental clients to resolve queries and disputes to ensure payments are made on time to achieve key performance indicator targets.
  • To deal with standard payment queries and build up an understanding of specific departmental payment issues.
  • To pro-actively manage the invoices on hold report to reduce the number of unpaid invoices held in internal processes.
  • To escalate complex reconciliation activities and issues to the Assistant Accounts Payable Manager. To work with City departments, Commercial Services teams, suppliers, and creditors to resolve discrepancies.
  • To identify supplier non-compliant invoices of the No PO No PAY directive, and return them to suppliers.
  • To record and input year-end listed debtors/creditors/payments in support of the Finance teams and communicate reminders to departments towards year end.
  • To provide transaction/budget and other ad-hoc reports to assist City departments with budget monitoring processes.

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.