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Facilities Assistant - Insurance - City - Temp - £13.15 per hour
Wise May are looking for a Facilities Assistant / Receptionist to join this busy yet friendly Insurance business in the heart of the City.
This role will support and assist the Business Services Team in delivering a high-quality facilities management operation to staff and external visitors.
Contract expected to be 4 - 6 weeks.
Duties include:
- Act as a key point of contact to support staff with the effective use of specialist IT and AV equipment in meeting rooms including TV’s, Events sound solutions, Polycom AV systems, Clickshare/HMDI and Microsoft Teams.
- Manage the meeting room booking process - monitoring the calendar and planning ahead to ensure the busy schedule runs smoothly.
- Support the process for the provision of rooms and equipment (including printed material) for conferences, meetings and room bookings for external customers.
- Carrying out office Risk Assessments.
- Carrying out Display Screen Equipment assessments.
- Conducting daily floor walks ensuring all aspects of Health and Safety are adhered too.
- To manage the running of the reception ensuring guests are greeted appropriately and daily meetings and events are coordinated to a high level.
Skills and Experience required:
- Experience of working in a support function across a range of support and administrative activities.
- Knowledge of AV systems and experience of providing technical support to non-technical colleagues.
- Experience in managing aspects of Health and Safety regulation (IOSH qualification desired but not necessary).
- A high level of problem solving, organisational and time management skills.
- Strong attention to detail and quality with a commitment to providing high levels of customer service.
