Facilities Assistant

• Annual Salary: £26,000 - £29,000
• Location: London
• Job Type: Full-time

My client are a well-established Law Firm, seeking a Facilities Assistant to support the smooth operation of our London office. This role involves ensuring Health & Safety compliance and supporting the Administrative Manager. The ideal candidate will be responsible for facilities management, administrative tasks, and Health & Safety initiatives, ensuring efficient office operations.

• Monitor and maintain the yearly planner, ensuring awareness of upcoming deadlines and facilitating related communication.
• Regularly review and update the Facilities document suite, including fire wardens and office changes.
• Act as a point of contact for on-site maintenance engineers and escort contractors around the premises.
• Attend and take minutes at monthly meetings with the building’s landlord and contractor management.
• Coordinate department schedules and assist with office moves, maintaining records of leavers and joiners.
• Conduct regular office walkarounds to identify issues and escalate them to the Administrative Manager.
• Manage the London Office Space map online and maintain local PDF versions and Compass updates.
• Diarise and follow up on annual services of various office equipment and ensure timely filing of relevant documentation.
• Handle daily administrative tasks such as answering phones, scheduling, organising documents, and updating systems.
• Assist with the layout of furniture for events and provide ad hoc support to the facilities team.

• Update and deliver Health & Safety induction materials for new starters.
• Conduct risk assessments annually with all departments to address safety concerns.
• Identify and implement cost-saving solutions for ergonomic equipment and maintain the asset register.
• Conduct monthly safety walks to identify and mitigate risks.
• Maintain compliance transparency on the Compass Intranet site and conduct bi-annual reviews.
• Arrange training and maintain records for DSE, first aiders, fire wardens, and manual handling.
• Act as Fire Marshall and First Aider, with relevant training provided.

• Proven time management skills and the ability to handle a complex, varied workload.
• Calm under pressure with excellent communication and influencing skills.
• Analytical and problem-solving abilities with keen attention to detail.
• Good knowledge of IT packages and excellent customer service skills.
• Experience in an administrative role, preferably within a similar environment.

There is also a strong list of benefits, including but not limited to: Private Health Insurance, Subsidized Gym Membership and more to be discussed. 

If interested, please press the 'apply' button to forward your CV for review.