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Facilities Assistant

Fawkes & Reece London
Posted a day ago, valid for 17 days
Location

London, Greater London SW1A2DX, England

Salary

£25,000 - £30,000 per annum

Contract type

Full Time

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Sonic Summary

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  • The Facilities Assistant role is based in Surbiton and is a full-time, fully site-based position.
  • Candidates should have at least 2 years of experience in facilities management or a related field.
  • The responsibilities include client liaison, managing office functions, and ensuring compliance with service standards.
  • The salary for this position is competitive and commensurate with experience.
  • Interested candidates are encouraged to apply or contact Paige Camies at the Fawkes & Reece office for further information.

Facilities Assistant role

Location: Surbiton

Full Time, Fully site based

Your day to day responsbilities will consist off:

Essential Duties:

  • Client liaison for day-to-day operations and acting as tenant on client behalf
  • Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day
  • Ensuring that all day to day services provided (directly or indirectly provided) are delivered to exceed the agreed service standards in an efficient, professional and customer focused way; and that operational delivery of all services are compliant with the service schedules
  • Support the Contract Manager in all aspects of the services being delivered and to assist in identifying any additional services and Extra Works to provide to the client
  • Managing, planning and supervising work; identifying hazards and obtaining safety information, applying appropriate risk control systems, workplace precautions and quality control procedures
  • Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers

Site Specific Duties:

  • Responsible for the day to day running of the office which includes all office functions.
  • Co-ordination of access cards for new starters, leavers, and visitors. Enabling and disabling cards as needed.
  • Maintain and update starters and leavers log, liaising and coordinating with HR and Managers. Providing welcome pack.
  • Managing the upkeep of the central stationery store efficiently keeping a steady supply of materials
  • Working with the facilities team to advise when Ordering ad hoc supplies & purchases.
  • Arrange for Deliveries to be stored in relevant places.
  • Main point of contact for Health and Safety within the office.
  • Logging and maintaining accurate records of monthly and quarterly checks.
  • Assist with DSE checks for employees as and when required.
  • Responsible for the fire coordination of the building including 6 monthly evacuations
  • Deliver services to the building as per the Annual Service charges, ensuring that issues are picked up during normal monitoring of the building from audits
  • Arrange call out and supervision of sub contractors and PPM planning for ALL the remote sites
  • Provide accurate meter readings to enable billing for all tenants on a monthly basis
  • Monitor the BMS system and provide changes as required by the tenants, optimising efficiency where possible
  • Work with security team to managing parking requirements for employees and external guests if required
  • Collaborate with Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures
  • Ensure the quality of service is delivered to the agreed specification and all Service Level Agreements and Key Performance targets are met

Administration Responsibilities:

  • Carry out daily floor checks to ensure all areas are ready for the day
  • Ensure all Statutory, legal and best practice are in place across all service lines
  • Keeping E-log books above 95%
  • Report health and safety observations
  • Take full ownership of updating action trackers
  • Attend meetings where needed
  • Promote and contribute towards Client Monthly and Quarterly reports and Business updates
  • Arranging, attending and minuting all monthly subcontractor meetings
  • Obtaining supplier quotes and uploading onto the internal system for client approval
  • Administration of access control software and BMS system changes

Please could you apply to be considered for this excellent opportunity, or contact Paige Camies at the Fawkes & Reece office for more information.

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By applying, a CV-Library account will be created for you. CV-Library's Terms & Conditions and Privacy Policy will apply.