Facilities Coordinator

A brand-new opportunity to join a well-established multidisciplinary engineering consultancy has arisen for a Facilities Coordinator within the FM team.
As the successful candidate you will be a natural problem solver, who enjoys working within a team environment.

You will be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything - from the most iconic projects to everyday conversations.

Key Responsibilities

• Main point of contact for Facilities
• Leading and supporting junior facilities team members, ensuring clear communication of tasks through to completion
• Key holder responsibilities for accessing the offices in an emergency out of hours and following the Business Continuity processes.
• Member of Office Incident Response Team.
• Managing 'Facilities Helpdesk' mailbox; ensuring all emails are acknowledged and queries closed out.
• Assist with office moves and set ups when required.
• Managing Facilities documents and filing system.
• Working with the UK Facilities Team to complete duties and projects as required, particularly during holidays/sickness.
• Liaising with IT Team on tasks and projects.

• Key relationship management with various facilities suppliers
• Contractor inductions, Managing the work schedules for contractors including PPM's and ensuring jobs are booked. Keeping a track on their status, highlighting any issues and close out.
• Logging reactive calls with suppliers as required, including lifts, fire panels, intruder alarms, access systems. Following up calls to ensure they are closed out and actions resolve.
• Complete site inductions, review of RAMS and issuing of work permits.

HSE Compliance

• Carrying out Health & Safety checks in the office.
• Reviewing HSE and statutory compliance checklists and highlighting upcoming actions.
• Assisting with Environmental and H&S objectives.
• First aid and fire warden representative

Finance

• Budget management including raising PO's, checking of monthly invoices against metrics and works performed
• Sourcing and ordering office equipment and furniture; including finding competitive prices when needed.
• Assist FM with creation of budgets.

Your skills and experience

• Experience in day-to-day facilities tasks within a comparable role.
• Experience in health & safety compliance (e.g. office meter readings, energy usage, etc.).
• Some experience in budgeting (invoicing, POs, etc.)
• Confident, proactive character with the ability to take the lead in challenging situations.
• Confident in your people and communication skills both face to face and via phone or email
• Advanced to Intermediate IT skills, especially in the use of Microsoft Office products
• Flexible attitude with good team working skills

Desirable

• COSHH Management.
• IOSH or NEBOSH H&S Qualification.
• Knowledge of ISO's 14001 and 45001.
• Membership of relevant Professional body such as IWFM, IOSH, IEMA.

Benefits & Package

Bring your knowledge and expertise to one of the world's most respected consultancies.

• 35,000

• Life assurance and income protection.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.