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Temporary Administrative support to the Director for Climate and Infrastructure - 3 days per week - Tuesdays, Wednesdays and Thursdays
Our client, a membership organisation for businesses looking to secure infrastructure contacts globally, is seeking a highly organised and proactive individual to join their team as an Administrative Coordinator. In this role, you will provide comprehensive administrative support to the Director for Climate and Infrastructure, assisting with day-to-day operations and ensuring the smooth running of the department.
3 days a week: Tuesday - Thursday - office based - Mayfair
Hours 09:00 - 17:00
16.00 p/h
Based in Mayfair
Key Responsibilities:
- Manage the Director's busy calendar, demonstrating excellent prioritisation skills.
- Prepare reports and presentations for member meetings, ensuring accuracy and attention to detail.
- Support member on-boarding by taking notes during meetings and following up with necessary documentation.
- Maintain updated contact lists in Salesforce, ensuring data accuracy.
- Take meeting notes during calls with members, partners, and speakers.
- Utilise Salesforce to file meeting notes and create/update tasks as required.
- File and organise relevant correspondence and information in member profiles.
- Proactively follow up on assigned tasks with members, providing outstanding customer service.
- Collaborate with members' marketing teams to facilitate communication on new launches and special events.
- Keep the working group member tracking sheet up to date, ensuring accurate attendance records.
- Prepare and distribute minutes of working group meetings promptly and accurately.
- Track and chase actions arising from working group meetings, reporting progress as required.
- Manage communication with working group members, including distributing minutes, agendas, and event invitations.
- Maintain thorough records of member RSVPs for special event invitations.
- Liaise with members and event speakers regarding logistics and joining instructions.
- Assist the team with other administrative tasks as needed, demonstrating flexibility and adaptability.
Key Skills and Characteristics:
- Proven experience in managing complex calendars across multiple time zones.
- Previous knowledge of Salesforce
- Strong attention to detail, ensuring accurate and error-free work.
- Excellent written and verbal communication skills, with the ability to communicate professionally and effectively.
- Personal efficiency and exceptional time management skills, allowing you to prioritise and meet deadlines.
- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), facilitating efficient and effective completion of tasks.
If you are a motivated self-starter who thrives in a fast-paced environment and enjoys supporting an executive team, our client would love to hear from you. This is an excellent opportunity to join a dynamic organisation and contribute to their mission of Climate and Infrastructure. Apply today with your updated resume and a cover letter detailing your relevant experience and suitability for the role.
Please note that only successful candidates will be contacted for further discussion. Thank you for considering this opportunity!
Please email your CV to: (url removed)
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